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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1966
Database ID: 501
Record Series Title: Permits for Driveway Entrances on State Routes.
Record Series Abstract: Documents related to driveway permits requested and issued to property owners by the State. Records include; driveway/grading permits (DT-0075), drawings, specs, surety bond (DT-1344), insurance information and correspondence.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: After driveway is destroyed or taken out of service.
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: After cutoff: Retain in agency ten (10) years Then destroy.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 501
Record Location: TDOT Regional Offices Located at: TDOT Region 1 Office 7345 Region Lane Knoxville, TN. 37914 TDOT Region 2 Office 4005 Cromwell Rd. Chattanooga, TN 37421 TDOT Region 3 Office 6601 Centennial Blvd. Nashville, TN 37209 TDOT Region 4 Office 300 Benchmark Place Jackson, TN 38301
File Arrangement: Alpha by county.
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1980 to current.
Annual Accumulation: 48 cu. ft.
Current Volume: 840 cu. ft.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 20
Past Year: 15
2 - 5 Years: 10
Over 5 Years: 5
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 10 years.
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Eric Jackson Rawls
Job Title: Records Officer
Address 1: James K. Polk Bldg. Suite 800
Address 2: 505 Deaderick St.
City: Nashville
Zip: 37243
Phone: 615-741-0802
Email: Eric.Jackson@tn.gov
Agency: Dept. of Transportation
Agency Head: Clay Bright
Director: Brad Freeze
Allotment Code: 41238
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 12-11-2014 No recommended changes. Agency may want to consider sending the records to the State Records Center after the first year for more efficient storage.
Tennessee State Libary and Archives: 12-15-2014 No recommended changes.
Comptroller Audit Review: 2014-12-16 We have reviewed RDA 1966 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 12-19-2014 No recommended changes. Agency will consider sending records to the State Record Center as an option after the first year for more efficient storage.
RMD Director Recomendations: 01-27-2015 RDA 1966 is a request to revise and RDA. The retention period will change from zero years to ten years. The name is also changing from \\\\\\\"Permit files\\\\\\\" to Permits for Driveway Entrances onto State Routes\\\\\\\" to better identify the nature of this records series. Recommend approval of RDA 1966.
Signed Form Received: 2014-12-26
PRC Meeting Date: 03-30-2015
PRC Comments: RDA 1966 approved by the PRC.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
501 1966 2015-03-30 Approved
2606 1966 0000-00-00 Pending