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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1965
Database ID: 500
Record Series Title: Route Files & Traffic Studies for Roadway Improvements.
Record Series Abstract: Records related to traffic studies addressing concerns or need for improvements on roadways, interstates, and intersections. File may include route information, traffic movement reports, maps and drawings, aerial and street level photographs, negatives and prints, accident reports and correspondence.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: When a roadway improvement study has been superseded by a more current study.
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: After cutoff retain paper records in agency for 10 years then destroy by State approved methods. Photographs were created until 2004 and are stored with paper records for 10 years after cutoff, and then destroyed by State approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 500
Record Location: James K. Polk Bldg. Suite 400 505 Deaderick St. Nashville, TN 37243
File Arrangement: Numeric by county number.
Media Format Generated: Paper
Media Format Stored: Paper: Other
Date Range: 1966 to current
Annual Accumulation: 3 cu.ft.
Current Volume: 120 cu.ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 10
Past Year: 5
2 - 5 Years: 2
Over 5 Years: 1
Data Update Frequency: Weekly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 10 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Eric Jackson
Job Title: Records Coordinator
Address 1: James K. Polk Bldg Suite 400
Address 2: 505 Deaderick St.
City: Nashville
Zip: 37243
Phone: 615-741-0802
Email: Eric.Jackson@tn.gov
Agency: Dept. of Transportation
Agency Head: Clay Bright
Director: Brad Freeze
Allotment Code: 403.00
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 12-11-2014 No recommended changes. Agency may want to consider sending the records to the State Records Center after the first year of retention period, for more efficient storage.
Tennessee State Libary and Archives: 12-15-2014 No recommended changes.
Comptroller Audit Review: 2014-12-16 We have reviewed RDA 1965 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 12-19-2014 No recommended changes. Agency will consider sending the records to the State Records Center as an option after the first year of retention period, for more efficient storage.
RMD Director Recomendations: 01-27-2015 RDA 1965 is a request to revise an RDA. The retention period will change from zero years to ten years. Recommend approval of RDA 1965.
Signed Form Received: 2015-01-02
PRC Meeting Date: 03-30-2015
PRC Comments: RDA 1965 approved by the PRC.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
500 1965 2015-03-30 Approved
2605 1965 0000-00-00 Pending