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Tennessee Secretary of State Tre Hargett
Records Management Division
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RDA
RDA: 1943
Database ID: 478
Record Series Title: Radiation Safety Program for Nuclear Gauges
Record Series Abstract: Contains Radiation Safety Program Audit Checklist, Leak Test Inventory/Report Forms, Nuclear Gauge Inventory Lists, Nuclear Gauge Calibration Reports, and Nuclear Gauge Certificates and Specifications.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: When gauge is taken out of service.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: after cutoff: Maintain in agency five (5) years; then destroy by state-approved method.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 478
Record Location: TDOT Nuclear Guage Shop 6601 Centennial Blvd and Regional Materials & Tests Nuclear Gauge Shops in Jackson, Chattanooga and Knoxville Nashville, TN 37243
File Arrangement: Chronological by year
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1979 to current
Annual Accumulation: 2 cu feet
Current Volume: 24 cu ft.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 2
Past Year: 1
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: None
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Erin Brake
Job Title: Records Coordinator
Address 1: 6601 Centennial Blvd
Address 2:
City: Nashville
Zip: TN
Phone: 615-350-4116
Email: erin.brake@tn.gov
Agency: Dept. of Transportation
Agency Head: Clay Bright
Director: Brian Egan
Allotment Code: 403.20
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-16-2014 No recommended changes
Tennessee State Libary and Archives: 10-16-2014 No recommended changes.
Comptroller Audit Review: 2014-10-20 We have reviewed RDA 1943 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-22-2014 No recommended changes.
RMD Director Recomendations: 10-28-2014 RDA 1943 is a request for a revision. The format will remain paper. The retention period will change from permanent to five years. The reason for this change is that this RDA will now cover the shorter retention documents: audit checklists, inventory forms, gauge certificates and gauge specifications. The records related to license holder compliance will be covered under RDA 11073 Nuclear Gauge License Records with a longer retention period. Recommend approval of RDA 1943.
Signed Form Received: 2014-10-27
PRC Meeting Date: 12-02-2014
PRC Comments: RDA 1943 approved by PRC.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
478 1943 2014-12-02 Approved
2619 1943 0000-00-00 Pending