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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1935
Database ID: 471
Record Series Title: ALCOHOL & DRUG STATUS REPORTS
Record Series Abstract: RECORDS INCLUDE BUT NOT LIMITED TO: TREATMENT FACILITY-YEAR END STATUS REPORT, FORM #SSA-8740 (FEDERAL), NATIONAL DRUG AND ALCOHOLISM TREATMENT UNIT SURVEY, RECORDS ARE GENERATED MONTHLY TO VERIFY THAT CONTRACTING PARTIES (MENTAL HEALTH CENTERS, ALCOHOL & DRUG CENTERS ) HAVE PROVIDED THE AMOUNT OF SERVICES REQUIRED TO MAINTAIN THEIR CURRENT LEVEL OF FUNDING.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain: N/A
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: RECORDS ARE KEPT IN AGENCY FOR 5 YEARS AFTER FISCAL YEAR THEN DESTROYED BY STATE APPROVED METHODS.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 471
Record Location: SUBSTANCE ABUSE SERVICES 500 DEADERICK ST, ANDREW JACKSON BLDG, 5th floor, NASHVILLE, TN 37243
File Arrangement: NUMERIC
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1990 TO CURRENT
Annual Accumulation: 1.0 CU. FT.
Current Volume: 9 CU. FT.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 1
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies: N/A
Essential Record: No
Essential Record Stored: N/A
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: 10-7-504 (13)
Media Recommendation: Current Format
Media Recommendation Other: N/A
Agency Retention: 5 YEARS
Agency Retention - Years Active: 5
Agency Retention - Years Inactive: 0
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: N/A
IT-ABC Number: N/A
Hardware Description: N/A
Software Description: N/A
System Location: N/A
Backup Procedures: N/A
Disaster Recovery: N/A
Data Migration Description: N/A
Metadata Description: N/A
Contact Information
Contact Name: CATHY BENHAMED
Job Title: ADMINISTRATIVE SERVICES ASSISTANT 3
Address 1: 500 DEADERICK ST
Address 2: ANDREW JACKSON BLDG., 6th floor
City: NASHVILLE
Zip: 37243
Phone: 6155326623
Email: cathy.benhamed@tn.gov
Agency: Dept. of Mental Health
Agency Head: COMMISSIONER DOUG VARNEY
Director: JAY OZIMINSKI
Allotment Code: 33901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-12-2016 Please verify if these records are confidential, if so please provide legal citation. 8/12/16 - Legal Citation documentation updated. No recommended changes.
Tennessee State Libary and Archives: 08-12-2016 No recommended changes.
Comptroller Audit Review: 2016-08-12 We have reviewed RDA 1935 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-16-2016 Thank you.
RMD Director Recomendations: 08-29-2016 RDA 1935 is a request to revise an RDA. The retention period will change from three years to five years, the format will remain paper. The Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 1935.
Signed Form Received: 2016-08-25
PRC Meeting Date: 11-03-2016
PRC Comments: PRC approves RDA 1935
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
471 1935 2016-11-03 Approved