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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1929
Database ID: 466
Record Series Title: Workforce Development for Provider Agencies Training Files
Record Series Abstract: RECORDS INCLUDE BUT NOT LIMITED TO: RECEIPTS FOR PAYMENT, REPORTS OF PAYMENTS RECEIVED, PROGRAM ANNOUNCEMENTS, ATTENDANCE LISTS, CLASS ROLLS, COURSE EVALUATIONS, EVALUATION SUMMARIES, VENDOR/EXHIBITOR BROCHURES, CORRESPONDENCE, PRELIMINARY PLANS, MAILING LISTS ETC. (Records are training files for non state employees)
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Upon Completion of Class by non-employees
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Cut off Upon Completion of Class. Record series are stored in paper and kept in agency for 5 years and then destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 466
Record Location: SUBSTANCE ABUSE SERVICES 500 DEADERICK ST, ANDREW JACKSON BLDG., 5th floor, NASHVILLE, TN 37243
File Arrangement: NUMERIC
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1988 to current
Annual Accumulation: 12 cu ft
Current Volume: 60 cu ft
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 1
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 YEARS
Agency Retention - Years Active:
Agency Retention - Years Inactive: 0
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: CATHY BENHAMED
Job Title: ADMINISTRATIVE SERVICES ASSISTANT 3
Address 1: 500 DEADERICK ST
Address 2: ANDREW JACKSON BLDG., 6th floor
City: NASHVILLE
Zip: 37243
Phone: 6155326623
Email: cathy.benhamed@tn.gov
Agency: Dept. of Mental Health
Agency Head: COMMISSIONER MARIE WILLIAMS
Director: JAY OZIMINSKI
Allotment Code: 33901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 01-05-2017 No recommended changes.
Tennessee State Libary and Archives: 01-09-2017 No recommended changes.
Comptroller Audit Review: 2017-01-06 We have reviewed RDA 1929 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 03-01-2017 Thank you.
RMD Director Recomendations: 03-06-2017 RDA 1929 is a request to revise an RDA. The retention period will remain five years and destroy and the format paper. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1929.
Signed Form Received: 2017-03-06
PRC Meeting Date: 03-28-2017
PRC Comments: PRC approves RDA 1929.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
466 1929 2017-03-28 Approved