Department Home | Records Management Home | RDA List

Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1927
Database ID: 464
Record Series Title: Department Rule Promulgation File
Record Series Abstract: These are the official files of the final promulgated rules: signed copies going to the Attorney General and Secretary of State response to public comments; any signed roll-call votes approving the rules, etc.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: These records are generated in paper and kept permanently per TCA 4-5-222, records may be sent to Richards & Richards for storage.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 464
Record Location: 400 Deaderick Street, Citizens Plaza Building, 15th Floor, Nashville
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: Current.
Annual Accumulation: 1 cu.ft.
Current Volume: 4 cu.ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 2
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: 400 Deaderick Street, Citizens Plaza Building, 15th Floor, Nashville. Richards and Richards Inc., Nashville
Essential Record Media Type: Paper
Confidential: FALSE
Confidential Legal Citation: TCA 4-5-222. Record of voting on policy or rule adoption.
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: Permanent.
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Convert to Microfilm
Legal Citation: TCA 4-5-222
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: David Lindon Henry
Job Title: Assistant General Counsel
Address 1: DHS, 400 Deaderick Street, 3rd Floor
Address 2: Citizens Plaza Building
City: Nashville
Zip: 37243
Phone: 615-313-5383
Email: david.l.henry@tn.gov
Agency: Dept. of Human Services
Agency Head: Raquel Hatter
Director: Pennye Neal
Allotment Code: 345.01
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-01-2016 No recommended changes
Tennessee State Libary and Archives: 09-01-2016 No recommended changes.
Comptroller Audit Review: 2016-09-01 We have reviewed RDA 1927 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-02-2016 No recommended changes.
RMD Director Recomendations: 10-05-2016 RDA 1927 is a request to revise an RDA. The retention period will change to permanent and the format will remain paper. The Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 1927.
Signed Form Received: 2016-10-05
PRC Meeting Date: 11-03-2016
PRC Comments: PRC approves RDA 1927
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
464 1927 2016-11-03 Approved