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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1861
Database ID: 433
Record Series Title: ENFORCEMENT FILES - LANDMARK CASES WATER POLLUTION CONTROL(WPC)
Record Series Abstract: This series of records differs from other enforcement files in that these records became court cases that have set legal precedence or landmark decisions of legal. Included are all cases referred to Enforcement Staff from all Water Program Offices for legal action against a Water Pollution Source or Discharger. Document contents vary from program to program, but generally include records used to determine compliance records may be paper or in electronic format. Large Maps, aerial records,paper documents, transcripts, manuals, field notes, or any variety of documents from various program RDA’s within the agency.
Record Series Active: No
Cut Off at End of: Other
If Other, Explain: The files are to be cut off when all legal action cease
Total Retention: 3 Years 0 Months
Retention End Action: Permanent
Disposition Notes: The files are to be cut off after all legal action has ceased. Maintain in agency for 3 years, duplicate records to electronic format then transfer paper to Tennessee State Library and Archives. Electronic copy will be kept in agency permanently.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 433
Record Location: 12th Floor, Wm. R. Snodgrass TN Tower 312 Rosa L. Parks Avenue
File Arrangement: numerical
Media Format Generated: Both
Media Format Stored: Paper/Electronic
Date Range: 1960 to current
Annual Accumulation: 2 cu ft 1 gigabyte
Current Volume: 40 cu ft 2 gigabytes
Record Value: Administrative, Historic, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 10
Past Year: 7
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency: Weekly
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: Permanent
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: none
Final Disposition after Retention Expires: Transfer to TSLA
Legal Citation: TCA 4-5-319
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: OIR Oracle Network Attached Storage system: ag0319006uf012
IT-ABC Number:
Hardware Description: Sun Storage 7410 NAS
Software Description: Firmware: 2011.04.24.9.0,1-1.46. Operating System: Solaris 11. No traditional
System Location: 901 5th Ave. N., Nashville TN 37243
Backup Procedures: 31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshots, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
Disaster Recovery: OIR follows industry standard disaster recovery procedures. Full procedures are available with the Office of Information Resources.
Data Migration Description: OIR maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources
Metadata Description: Standard NTFS metadata for files. Name, Item type, Date created, Date modified, Date Accessed, Size, Attributes, and Owner.
Contact Information
Contact Name: Shonquita Parrish
Job Title: TDEC Records Officer
Address 1: 10th Fl, TN Tower
Address 2: 312 Rosa L. Parks Ave
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau
Director: Tisha Calabrese Benton
Allotment Code: 327.34
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-27-2015 No recommended changes.
Tennessee State Libary and Archives: 08-27-2015 No recommended changes.
Comptroller Audit Review: 2015-08-31 We have reviewed RDA 1861 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-16-2015 Thank you
RMD Director Recomendations: 09-22-2015 RDA 1861 is a request to revise an RDA. The retention period will change from twenty years to permanent. The format will be paper/electronic. Recommend approval of request to revise RDA 1861.
Signed Form Received: 2015-09-21
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 1861
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
433 1861 2015-10-13 Approved
2482 1861 2019-05-22 Approved