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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1859
Database ID: 431
Record Series Title: Enforcement Files - Routine Legal Actions
Record Series Abstract: Cases referred to enforcement staff from all program offices for legal action against a pollution source or discharger. Program documents vary, but include records to determine compliance. Records include: supporting documents, transcripts of informal meetings with officials, briefing memos, final consent orders, court documents, pleadings, briefs, judgments and appellate documents. Penalties are paid to DFS-Consolidated Fee section.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Files are to be cut off at the end of each case closure.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Files are to be cut off at the end of each case closure; maintain in agency 5 years, then destroy.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 431
Record Location: 11th Fl, Wm. R. Snodgrass TN Towr 312 Rosa L. Parks Avenue
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2008 to current
Annual Accumulation: 10 cu. ft.
Current Volume: 108 cu. ft.
Record Value: Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 1
Past Year: 1
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Environment Protection Agency (EPA)
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 5 years
Agency Retention - Years Inactive:
Records Center Retention Period: none
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA§ 4-5-319
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Interim Records Officer-TDEC
Address 1: 10th Fl, Wm. R. Snodgrass TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: 615 741-8894
Email: shonquita.m.parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Tisah Calabrese Benton
Allotment Code: 327.34
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-02-2014 No suggested changes
Tennessee State Libary and Archives: 10-02-2014 No recommended changes.
Comptroller Audit Review: 2014-10-06 We have reviewed RDA 1859 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 12-05-0201 Thank you
RMD Director Recomendations: 01-06-2015 RDA 1859 is a request to revise an RDA. The retention period will increase from three years to five years. Recommend approval of RDA 1859.
Signed Form Received: 2014-12-19
PRC Meeting Date: 03-30-2015
PRC Comments: RDA 1859 approved by the PRC.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
431 1859 2015-03-30 Approved
2481 1859 2019-05-22 Approved