| Worksheet ID: |
430 |
| Record Location: |
William Snodgrass Tower
312 Rosa L. Parks Avenue
7th Floor
Nashville, TN 37243 |
| File Arrangement: |
Alphabetical |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1940 - current |
| Annual Accumulation: |
5 cu ft; 5 GB |
| Current Volume: |
223 cu ft; 10GB |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
2 |
| Past Year: |
2 |
| 2 - 5 Years: |
2 |
| Over 5 Years:
|
2 |
|
| Data Update Frequency: |
Monthly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Files are to be maintained in agency in paper format for the duration of the file subject\\\'s employment. Record is then converted to electronic format and maintained on agency servers for seventy-five (75) years after the separation of the employee. |
| Essential Record Media Type: |
Paper |
| Confidential: |
FALSE |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Other |
| Media Recommendation Other: |
|
| Agency Retention: |
75 years |
| Agency Retention - Years Active: |
NA |
| Agency Retention - Years Inactive: |
75 years |
| Records Center Retention Period: |
NA |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
NO |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
IE1819008WN001 |
| IT-ABC Number: |
|
| Hardware Description: |
Hardware Description: HP SAN/NAS, HP DL Servers |
| Software Description: |
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server |
| System Location: |
TN Tower, 7th Floor Server Room – Replicated to Secretary of State Disaster Recovery Site
|
| Backup Procedures: |
Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical backup tapes sent off site to Iron Mountain Vault.
|
| Disaster Recovery: |
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
|
| Data Migration Description: |
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
|
| Metadata Description: |
Content Subject, Date Created, Format and Content Size
|
