| Worksheet ID: |
424 |
| Record Location: |
University of TN - various offices |
| File Arrangement: |
alpha numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic/Film |
| Date Range: |
Current |
| Annual Accumulation: |
Varies by records series - records officer shall track volume |
| Current Volume: |
Varies by records series - records officer shall track volume |
| Record Value: |
Administrative, Fiscal, Historic, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
0 |
| Past Year: |
0 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
TRUE |
| Essential Record Stored: |
Essential records stored according to policies and procedures outlined in attached document. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
T.C.A. 10-7-504 According to specific items as addressed in the attached retention schedule and the T.C.A. |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Varies according to items - see attached |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
T.C.A. 10-7-504 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Records Officer shall document system name. |
| IT-ABC Number: |
|
| Hardware Description: |
All hardware for maintaining the records series shall meet the specifications set by the governing University policy. |
| Software Description: |
All software for maintaining the records series shall meet the specifications set by the governing University policy. |
| System Location: |
Department shall document the system locations. |
| Backup Procedures: |
Backup procedures system for maintaining the records series shall meet the specifications set by the governing University policy. Backup procedures shall be reviewed and tested annually. |
| Disaster Recovery: |
Disaster Recovery Plan for the system shall meet the specifications set by the governing University policy. Disaster Recovery plans shall be reviewed annually. |
| Data Migration Description: |
Departments will have a plan for migrating the electronic records in case of a software upgrade/change, hardware replacement, or a disaster. Data Migration plans shall be in place by governing University policy. |
| Metadata Description: |
The metadata collected will vary by records series item according to University policy. |
