| Worksheet ID: |
423 |
| Record Location: |
TN Tower, 2nd floor |
| File Arrangement: |
By case number |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2007-Present |
| Annual Accumulation: |
10 cu. Ft., 1 GB |
| Current Volume: |
30 cu. Ft., 3 GB |
| Record Value: |
Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
5 |
| Past Year: |
0 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
EPA, Westlaw, Bass, Berry & Sims, Contestoga-Rover & Associates, LP Environmental, LLV USEPA Clean Water Enforcement |
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Other |
| Media Recommendation Other: |
Convert to electronic |
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TCA 4-5-319 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Lawlog Case Tracking |
| IT-ABC Number: |
|
| Hardware Description: |
Linux / Oracle |
| Software Description: |
Oracle application express in Oracle 116 |
| System Location: |
South Data Center |
| Backup Procedures: |
Daily |
| Disaster Recovery: |
On file with OIR |
| Data Migration Description: |
Plan includes converting database Binary Large Object (BLOB) data to target database via target database migration techniques designed by departmental or contract database administrators. SQL-Server and Oracle databases are both OIR standard |
| Metadata Description: |
Metadata is contained within the searchable database application referred to as LawLog or the OGC portal which references integrated data structures in Enterprise database schemas in Oracle SID P005. OGC documents are searchable by Subject/Title, Date Created, File Name, File Format, Content Size, File Type, Case Number, Case Type, County, EFO, Site name, Status.
|
