| Worksheet ID: |
411 |
| Record Location: |
AGENCY |
| File Arrangement: |
CHRONOLOGICAL BY YEAR |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1980-CURRENT |
| Annual Accumulation: |
.25 CUBIC FEET, .01 GB |
| Current Volume: |
5 CUBIC FEET, .05 GB |
| Record Value: |
Administrative, Fiscal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
0 |
| Past Year: |
2 |
| 2 - 5 Years: |
1 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Yearly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
FALSE |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
6 YEARS |
| Agency Retention - Years Active: |
1 YEAR |
| Agency Retention - Years Inactive: |
5 YEARS |
| Records Center Retention Period: |
NONE |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
NONE |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
ACADIS |
| IT-ABC Number: |
|
| Hardware Description: |
2 windows virtual servers (production & portal). Also, a shared Oracle database environment. |
| Software Description: |
2 Windows 2008 R2 web server environment |
| System Location: |
Data Center South |
| Backup Procedures: |
• Daily Incremental Backups – Backups only data that has change since that last incremental backup • Full Backup - every weekend • Monthly-Backup – are run on the last Friday of each month and stored to tape. The tape is then transferred a secure offsite location where it will be stored for 7 years |
| Disaster Recovery: |
DR services denied by agency. In case of a disaster the server/data will be restored using the following procedure. • Restore from Incremental-Backup • Restore from weekly Full-Backup • Restore from monthly Full-Backup |
| Data Migration Description: |
STS maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with STS
|
| Metadata Description: |
The digitized data is saved as a pdf, jpg, png, gif of variable length as a digitized document. |
