| Worksheet ID: |
374 |
| Record Location: |
Andrew Jackson Building, 15th floor |
| File Arrangement: |
numeric |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
Electronic: Raster Image |
| Date Range: |
1982 to current |
| Annual Accumulation: |
unknown volume in FileNet |
| Current Volume: |
in excess of 10 Gigabyte electronic |
| Record Value: |
Administrative, Fiscal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
30 |
| Past Year: |
0 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
essential record stored electronically in FileNet |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 8-25-502 (Cafeteria plans -- confidentiality of records); TCA 10-7-504 (Confidential records -- exceptions) |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
7 years |
| Agency Retention - Years Active: |
7 years |
| Agency Retention - Years Inactive: |
0 years |
| Records Center Retention Period: |
N/A |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
N/A |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
FileNet |
| IT-ABC Number: |
|
| Hardware Description: |
OIR controlled |
| Software Description: |
OIR Controlled |
| System Location: |
OIR Controlled |
| Backup Procedures: |
OIR conducts disaster recovery. This procedure is a prioritized process of enabling critical and essential applications first and then continuing through the priority list to less significant applications. Disaster Recovery begins with the utilization of the OIR’s North Data Center for both operations and data. If both OIR’s South Data Center and OIR’s North Data Center are out of operation, new operations will begin by acquiring appropriate hardware and software from a third party supplier, and restoring data from the offline tape backups stored with the current vendor: Iron Mountain Incorporated. |
| Disaster Recovery: |
OIR conducts disaster recovery. This procedure is a prioritized process of enabling critical and essential applications first and then continuing through the priority list to less significant applications. Disaster Recovery begins with the utilization of the OIR’s North Data Center for both operations and data. If both OIR’s South Data Center and OIR’s North Data Center are out of operation, new operations will begin by acquiring appropriate hardware and software from a third party supplier, and restoring data from the offline tape backups stored with the current vendor: Iron Mountain Incorporated. |
| Data Migration Description: |
OIR Controlled |
| Metadata Description: |
Documents include, but are not limited to: enrollment forms, reimbursement requests, and family status change forms. OIR Controlled environment |
