| Worksheet ID: |
368 |
| Record Location: |
Tennessee Higher Education Commission, Div. of Postsecondary State Authorization, 19th Floor Parkway Towers, Nashville, TN 37243 |
| File Arrangement: |
Alphanumeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Electronic: Other |
| Date Range: |
1950 - current |
| Annual Accumulation: |
1-4 GB |
| Current Volume: |
230 GB |
| Record Value: |
Administrative |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
100 |
| Past Year: |
100 |
| 2 - 5 Years: |
100 |
| Over 5 Years:
|
100 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Div. of Postsecondary State Authorization, 19th Floor Parkway Towers, Nashville, TN 37243 |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
20 U.S.C. § 1232g; 34 CFR Part 99 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Permanent |
| Agency Retention - Years Active: |
0 |
| Agency Retention - Years Inactive: |
100 |
| Records Center Retention Period: |
N/A |
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
49-7-2016; 20 U.S.C. § 1232g; 34 CFR Part 99 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
THEC Post-Secondary Transcript Server (LaserFiche) |
| IT-ABC Number: |
LAS1213 |
| Hardware Description: |
Server name: CB50SDCWA00002. Virtual server with 2 cores, 4 GB memory, 60 GB Operating System, 500 GB data storage, and Total Disk Size of 620.4 GB. |
| Software Description: |
VMware running Microsoft Windows Server 2012, LaserFiche ECM Document Management System, Microsoft SQL Server Express 2012 |
| System Location: |
Server, software, and metadata in TN State STS Data Center South |
| Backup Procedures: |
Data is backed up daily (Monday-Friday), and VM Server is backed up weekly (Saturday/Sunday). On the last calendar day of the month, a full backup is written to tape. |
| Disaster Recovery: |
New site, hardware and OS provided by TN State STS Tier 1 Level Disaster Recovery. Backup of data and images provided by TN State STS from latest backup. Laserfiche ECM and SQL Server Express software provided by Laserfiche authorized VAR. Installation and reconfiguration of system, images, and data performed by authorized Laserfiche VAR under contract at time of disaster. |
| Data Migration Description: |
Images are currently in non-proprietary tiff format. All metadata is stored in Microsoft SQL Server Express. Annual review to determine if images or metadata need to be upgraded or migrated to new format. Immediate review if Laserfiche ECM is sold or goes out of business. |
| Metadata Description: |
Date, File Type, Name |
