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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 472
Database ID: 36
Record Series Title: List of Presidential Electors
Record Series Abstract: List of electors for President and Vice President of the United States of America
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: After Certification of Election
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Files are maintained in agency for ten years, then destroy
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 36
Record Location: Elections 7th Floor Snodgrass Tower Nashville, TN
File Arrangement: Chronologically, by election
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2000 - current
Annual Accumulation: 1 cu. ft.
Current Volume: 1 cu. ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 10
Past Year: 5
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 10 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Krysten Velloff
Job Title: Administrative Assistant
Address 1: 312 Rosa. L. Parks Ave
Address 2: 7th Floor
City: Nashville
Zip: 37243
Phone: 615-741-7956
Email: Krysten.Velloff@tn.gov
Agency: Secretary of State
Agency Head: Secretary Tre Hargett
Director: Mark Goins
Allotment Code: 30502
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-16-2013 No recommended changes.
Tennessee State Libary and Archives: 09-17-2013 No recommended changes.
Comptroller Audit Review: 2013-09-17 We have reviewed RDA 472 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-17-2013 Thank you.
RMD Director Recomendations: 09-18-2013 Recommend approval of RDA 472.
Signed Form Received: 2013-09-18
PRC Meeting Date: 10-04-2013
PRC Comments:
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
36 472 2013-10-04 Approved
2461 472 2018-10-30 Approved