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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1650
Database ID: 342
Record Series Title: SURFACE MINING PERMIT FILES
Record Series Abstract: TO MONITOR SURFACE MINE SITE RECLAMATION AND QUALITY OF WATER DISCHARGED FROM SITES. RECORDS INCLUDE PERMIT APPLICATIONS, RENEWALS, BONDS INFORMATION, LITIGATION, RECLAMATION INFORMATION AND RELATED CORRESPONDENCE AND MAPS/BLUEPRINTS.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: THE FILES ARE TO BE CUT OFF AFTER RECLAMATION AND/OR LITIGATION IS COMPLETED.
Total Retention: 5 Years 0 Months
Retention End Action: Permanent
Disposition Notes: Maintain files for five years after reclamation and/or litigation is completed, and then microfilm. Hard copy records are to be destroyed upon verification of microfilm. Transfer original microfilm to State Records Center for permanent retention. Duplicate microfilm is to be maintained by surface mining for 50 years, and then destroy. Maps and blueprints are to be maintaining in their original format permanently.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 342
Record Location: Knoxville Environmental Field Office 3711 Middlebrook Knoxville, TN 37921
File Arrangement: By Permit number
Media Format Generated: Paper
Media Format Stored: PAPER/FILM
Date Range: 2010-current
Annual Accumulation: 15 cubic ft, will begin microfilm Jan. 2016
Current Volume: 45 cubic ft, will begin microfilm Jan. 2016
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 20
Past Year: 15
2 - 5 Years: 10
Over 5 Years: 5
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Microfilm
Media Recommendation Other:
Agency Retention: 5 years. Maps and blueprints maintained permanently in orginal paper format
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: Permanent
Final Disposition after Retention Expires: Convert to Microfilm
Legal Citation: TCA 10-7-303(E)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: 312 Rosa L. Parks Ave
Address 2: TN Tower 10th Floor
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr
Director: Tisha Benton Calabreese
Allotment Code: 327.34
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-17-2015 No recommended changes.
Tennessee State Libary and Archives: 09-17-2015 No recommended changes.
Comptroller Audit Review: 2015-09-17 We have reviewed RDA 1650 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-18-2015 Thank you
RMD Director Recomendations: 09-22-2015 RDA 1650 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/film. Recommend approval of request to revise RDA 1650.
Signed Form Received: 2015-09-21
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 1650
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
342 1650 2015-10-13 Approved