| Worksheet ID: |
3 |
| Record Location: |
Elevator Unit - 220 French Landing Drive. Floor 2, Floor 2B, Nashville Tn. 37243
|
| File Arrangement: |
Numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1970 to current |
| Annual Accumulation: |
4.2 GB total operation system.
(Paper accumulation 4 cubic feet annually) |
| Current Volume: |
4.2 GB total operation system.
(Paper accumulation 8 cubic feet) |
| Record Value: |
Administrative, Fiscal, Historic |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
20 |
| Past Year: |
5 |
| 2 - 5 Years: |
5 |
| Over 5 Years:
|
10 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Duplicate |
| Essential Record Stored: |
Elevator Unit - 220 French Landing Drive. Floor 2, Floor 2B., Nashville Tn. 37243
|
| Essential Record Media Type: |
Paper |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Five (5) years. |
| Agency Retention - Years Active: |
Three (3) years. |
| Agency Retention - Years Inactive: |
Two (2) years |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
SmartSearch |
| IT-ABC Number: |
CG13WC001 |
| Hardware Description: |
The SmartSearch application resides in the VMWare shared environment at STS's Data Center South. The application is accessed via a client that is installed on the desktop of the users. The Desktops all have the Windows 7 Operating System. |
| Software Description: |
The SmartSearch application resides in the VMWare shared environment at STS's Data Center South. The application is accessed via a client that is installed on the desktop of the users. The Desktops all have the Windows 7 Operating System. |
| System Location: |
STS Data Center South, Smyrna, TN |
| Backup Procedures: |
Standard STS Data Center back up procedures are in place. Backups are taken nightly and stored on-site until weekly back up is taken to Iron Mountain back up storage facility. |
| Disaster Recovery: |
The SmartSearch application resides at the Data Center and is backed up nightly. Backups are stored off-site weekly. Bronze Level Disaster Recovery is used for SmartSearch. Recovery in a disaster could take between one (1) to three (3) weeks. |
| Data Migration Description: |
The SmartSearch data resides in an SQL database located at the Data Center. If there were a need for migration, it could be done by a DBA and the SmartSearch System Administrator. |
| Metadata Description: |
Tennessee number, permit number, company name, city and county, invoice number and payment number. Refer to SmartSearch System Administrator. |
