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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1520
Database ID: 283
Record Series Title: WATER WELL DRILLERS
Record Series Abstract: The “Report of Driller” documents construction activities and information of a ground water source utilized by an individual. These records document the drilling of public or private water wells, geothermal wells and well abandonments throughout the state. Notice of Intent to Drill Well (CN-1240), Geothermal “Close Loop” system Report of Well Driller (CN-1230), Water Well Closure Abandonment Report of Well Driller (CN-1241), Water Well Drillers Report (CN-0825), Water Well Inspection Report (CN0823. If contamination occurs, the information on these well reports would be vital for determining if the area will affect the well. The reports document the ground water resource of the state and water usage within a given region.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 1 Years 0 Months
Retention End Action: Permanent
Disposition Notes: The files are to be cut off at the end of each calendar year, maintain in the agency one year, then microfilm by the PMSD, destroy paper records after the verification of microfilm by State approved method. Records Center will maintain microfilm permanently. Agency maintains duplicate microfilm in Central Office permanently. Environmental Field Offices- maintain paper copies for three (3) years for administrative use then destroy these copies by State Approved Method.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 283
Record Location: 11th floor, Wm.R.Snodgrass TN Tower, 312 Rosa L. Parks Ave. 37243
File Arrangement: numerical
Media Format Generated: Paper
Media Format Stored: Microform: Microfilm
Date Range: 1993 - current
Annual Accumulation: 16 cu. ft. 1 roll of microfilm
Current Volume: 276 cu. ft 7 rolls of microflim
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 6
Past Year: 3
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency (EPA) County registrar, property owner.
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Microfilm
Media Recommendation Other:
Agency Retention: 1 year
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: Permanent
Final Disposition after Retention Expires: Convert to Microfilm
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: 10th Floor, Wm.R. Snodgrass. TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.m.parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Tisha Calabrese Benton
Allotment Code: 327.39
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 11-06-2014 No recommended changes.
Tennessee State Libary and Archives: 11-06-2014 No recommended changes.
Comptroller Audit Review: 2014-11-10 We have reviewed RDA 1520 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 11-12-2014 Thank you
RMD Director Recomendations: 11-12-2014 RDA 1520 is a request to revise an RDA. The retention period will increase from thirty-one years and destroy to permanent retention. Record format will remain paper and then microfilm. Recommend approval of RDA 1520.
Signed Form Received: 2014-11-12
PRC Meeting Date: 12-02-2014
PRC Comments: RDA 1520 approved by PRC
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
283 1520 2014-12-02 Approved