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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1458
Database ID: 269
Record Series Title: INACTIVE INMATE PATIENT HEALTH RECORDS
Record Series Abstract: SUMMARY DATA, DIAGNOSTIC REPORTS, PHYSICIANS' ORDERS, MEDICATIONS, CHRONOLOGICAL PROGRESS, DENTAL RECORDS, MENTAL HEALTH RECORDS, AND OTHER MISCELLANEOUS HEALTH RECORDS.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Cut off ater expiration of sentence or death of inmate
Total Retention: 7 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Inactive Inmate Health Records are maintained in Medical Archives for 7 years after cut off, then destroyed.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 269
Record Location: TSP Archives, 100 Bomar, Nashville, TN 37219 and CBCX Annex
File Arrangement: Numeric
Media Format Generated: Paper
Media Format Stored: Paper: Other
Date Range: 1900 - current
Annual Accumulation: 200 cu. ft.
Current Volume: 2000 cu. ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 300
Past Year: 100
2 - 5 Years: 50
Over 5 Years: 25
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: TSP Archives and CBCX Annex Guild
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: TCA 10-7-504 (8)
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 7 years
Agency Retention - Years Active:
Agency Retention - Years Inactive: 7 years
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA 10-7-504 (8)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Joyce O. Carmichael
Job Title: Director Records Management
Address 1: 320 6th Ave. North
Address 2:
City: Nashville
Zip: 37243
Phone: 615-253-8012
Email: joyce.carmichael@tn.gov
Agency: Dept. of Correction
Agency Head: DERRICK D. SCHOFIELD COMMISSIONER
Director: Julian P. Davis
Allotment Code: 32901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-04-2015 No recommended changes.
Tennessee State Libary and Archives: 06-04-2015 No recommended changes.
Comptroller Audit Review: 2015-06-08 We have reviewed RDA 1458 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-08-2015 We Concur.
RMD Director Recomendations: 06-09-2015 RDA 1458 is a request to revise an RDA. The retention period will change from ten years to seven years and the format will remain paper. Recommend approval of RDA 1458
Signed Form Received: 2015-06-09
PRC Meeting Date: 06-23-2015
PRC Comments: PRC approves RDA 1458.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
269 1458 2015-06-23 Approved
2437 1458 0000-00-00 Pending
2440 1458 2018-10-30 Approved