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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11370
Database ID: 2624
Record Series Title: TDOC Employee Training Records
Record Series Abstract: This series includes, but is not limited to required training records, attendance rosters, conference agendas, and certificates of completion.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Separation of employee
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: This record series will cut-off when the employee separates from the Tennessee Department of Correction and then retained for five years. Once the five years has lapsed, the record will be destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2817
Record Location: TDOC Offices, prison facilities and Central Office
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1970 to current
Annual Accumulation: 3 cu. ft.
Current Volume: 45 cu. ft.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 25
Past Year: 5
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 Years
Agency Retention - Years Active: 2
Agency Retention - Years Inactive: 3
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Joyce O. Carmichael
Job Title: Director Records Management Division
Address 1: 320 6th Avenue North
Address 2:
City: Nashville
Zip: 37243
Phone: 615-253-8012
Email: Joyce.Carmichael@tn.gov
Agency: Dept. of Correction
Agency Head: Tony Parker
Director: Julian P. Davis
Allotment Code: 32901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-17-2019 No recommended changes.
Tennessee State Libary and Archives: 10-17-2019 No recommended changes.
Comptroller Audit Review: 2019-10-17 We have reviewed RDA ID 2624 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-21-2019 TDOC concurs
RMD Director Recomendations: 10-26-2019 RDA 11370 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper. Recommend approval of request to create RDA 11370.
Signed Form Received: 2019-10-24
PRC Meeting Date: 11-12-2019
PRC Comments: PRC approves RDA 11370.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2624 11370 2019-11-12 Approved