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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11369
Database ID: 2618
Record Series Title: Offender Education Records
Record Series Abstract: Records pertaining to offender participation in TDOC education programs. Records series includes, but is not limited to Employability Profiles, Registration, Training modules, Education summaries, tests completions, and National Center for Construction Education and Research (NCCER) certifications.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Completion of program
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Cut off at the end of program completion. Records are kept by Agency for 5 years after cut off, then destroyed. A copy of certificates and certifications are placed in the offender file.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2813
Record Location: Various prison facilities
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1970's to current
Annual Accumulation: 3 cu. ft.
Current Volume: 52 cu. ft.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 30
Past Year: 15
2 - 5 Years: 5
Over 5 Years: 0
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 Years
Agency Retention - Years Active: 2 Years
Agency Retention - Years Inactive: 3 Years
Records Center Retention Period: 0
Final Disposition after Retention Expires:
Legal Citation: Destroy
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Joyce O Carmichael
Job Title: Director Records Management
Address 1: 320 6th Avenue North
Address 2:
City: Nashville
Zip: 37243
Phone: 615-253-8012
Email: Joyce.Carmichael@tn.gov
Agency: Dept. of Correction
Agency Head: Tony Parker
Director: Julian P. Davis
Allotment Code: 3290
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-17-2019 No recommended changes.
Tennessee State Libary and Archives: 10-17-2019 No recommended changes.
Comptroller Audit Review: 2019-10-17 We have reviewed RDA ID 2618 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-19-2019 TDOC concurs
RMD Director Recomendations: 10-26-2019 RDA 11369 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper. Recommend approval of request to create RDA 11369.
Signed Form Received: 2019-10-24
PRC Meeting Date: 11-12-2019
PRC Comments: PRC approves RDA 11369.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2618 11369 2019-11-12 Approved