| Worksheet ID: |
2778 |
| Record Location: |
Andrew Jackson Building, 15th floor |
| File Arrangement: |
alpha |
| Media Format Generated: |
Both |
| Media Format Stored: |
Electronic: Raster Image |
| Date Range: |
2007 to current |
| Annual Accumulation: |
10 Megabyte electronic |
| Current Volume: |
3 Gigabyte electronic |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
1 |
| Past Year: |
0 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Monthly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
essential record stored electronically in an agency file share |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 4-4-125, “Dissemination of social security numbers”: Government employees cannot release Social Security numbers of Tennessee citizens. |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
5 years |
| Agency Retention - Years Inactive: |
0 years |
| Records Center Retention Period: |
N/A |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
N/A |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Agency Shared Drive Server |
| IT-ABC Number: |
|
| Hardware Description: |
standard server array |
| Software Description: |
Documents are stored in PDF format on agency shared drives. |
| System Location: |
System is located in the agency office in the Andrew Jackson Building. |
| Backup Procedures: |
Files are backed up daily. Full procedures are on file with the Treasury IT division. |
| Disaster Recovery: |
Detailed DR procedures for Treasury's file share are located in the Treasury Recovery Planner. |
| Data Migration Description: |
|
| Metadata Description: |
|
