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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2203
Database ID: 2573
Record Series Title: Hazardous Waste /Hazardous Secondary Material Permitted and Unpermitted-unregulated Site Files (TND)
Record Series Abstract: These records contain information of any hazardous waste or hazardous secondary material by site, non-notifier facilities, permit, transportation, or any activities that may been generated, treated, stored, disposed of and/or recycled or any secondary source material activities. Unregulated hazardous waste sites where unlawful hazardous waste treatment, storage, disposal or recycling was documented.CN-0772, CN-0773, CN-1344, CN-1261, CN-0905, CN-0906, CN-0909, CN-1497 as it pertains to this division and the Hazardous Waste General File Index.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: When the facility is clean, closed, and requires no more monitoring.
Total Retention: 3 Years 0 Months
Retention End Action: Permanent
Disposition Notes: The records are to be cut off when the facility is clean closed and no longer requires monitoring. The records will be maintained in agency for 3 years then scan electronically. Paper will be destroyed after verification of electronic documents is completed. Previously microfilmed records will be stored permanently. Electronic records will be stored permanently in agency.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2770
Record Location: 321 Rosa L Parks Ave Nashville TN 37243
File Arrangement: Numeric
Media Format Generated: Paper
Media Format Stored: Paper/Electronic/Film
Date Range: 1998 - current
Annual Accumulation: 70 cu.ft, 1 GB
Current Volume: 446 cu. ft, 330 rolls of microfilm, 2 GB
Record Value: Administrative, Fiscal, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 10
Past Year: 40
2 - 5 Years: 15
Over 5 Years: 10
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency
Essential Record: Yes - Original
Essential Record Stored: State Records Center
Essential Record Media Type: Electronic
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Other
Media Recommendation Other: electronic
Agency Retention: 3 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: Permanent
Final Disposition after Retention Expires: Migrate to Electronic Data
Legal Citation: HAZARDOUS WASTE MANAGEMENT RULE 0400-12-01
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: Enterprise FileNet
IT-ABC Number:
Hardware Description: Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description: FileNet P8 5.2
System Location: Data Center South Primary—Data Center North Secondary
Backup Procedures: Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery: FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description: Real time replication
Metadata Description: Backup metadata is stored in a clustered Microsoft SQL Server 2012 shared environment.
Contact Information
Contact Name: Cordrea Nance
Job Title: TDEC Records Officer
Address 1: TN Tower, 10th floor
Address 2: 312 Rosa L. Parks Ave.
City: Nashville
Zip: 37243
Phone: 6155320347
Email: Cordrea.Nance@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: David Salyers
Director: Patrick Flood
Allotment Code: 327.35
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 09-05-2019 No recommended changes.
Tennessee State Libary and Archives: 10-01-2019 No recommended changes.
Comptroller Audit Review: 2019-09-05 We have reviewed RDA 2203 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-02-2019 Thank you.
RMD Director Recomendations: 10-26-2019 RDA 2203 is a request to revise an RDA. The retention period will remain three years and permanent. The format will be paper/electronic/film. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2203.
Signed Form Received: 2019-10-25
PRC Meeting Date: 11-12-2019
PRC Comments: PRC approves RDA 2203.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
674 2203 2015-06-23 Approved
2267 2203 2017-09-07 Approved
2394 2203 2018-10-30 Approved
2573 2203 2019-11-12 Approved