| Worksheet ID: |
2763 |
| Record Location: |
WRC Division - Labor Standards Unit - 220 French Landing Drive, Floor 2B - Nashville, TN 37243 |
| File Arrangement: |
Alphabetical according to Fiscal Year |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
7/1/2013 through present |
| Annual Accumulation: |
1 cu. ft. (0.47 gb)
|
| Current Volume: |
0.5 cu. ft. 0.24 gb |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
2 |
| Past Year: |
1 |
| 2 - 5 Years: |
1 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Homeland Security |
| Essential Record: |
Yes - Duplicate |
| Essential Record Stored: |
WRC Division - Labor Standards Unit
220 French Landing Drive, 2B
Nashville, TN |
| Essential Record Media Type: |
Paper |
| Confidential: |
Yes |
| Confidential Legal Citation: |
Tenn. Code Ann. Section 10-7-504 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
N/A |
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
3 years |
| Agency Retention - Years Inactive: |
2 years |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
Tenn. Code Ann. Section 10-7-504 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
SmartSearch/State Approved Imaging System |
| IT-ABC Number: |
|
| Hardware Description: |
The State Approved Imaging System application resides in the VMWare shared environment at STS's Data Center South. The application is accessed via a client that is installed on the desktop of the users. The Desktops all have the Windows 7 Operating System. |
| Software Description: |
The State Approved Imaging System application resides in the VMware shared environment at STS's Data Center South. The application is accessed via a client that is installed on the desktop of the users. The Desktops all have the Windows 7 Operating System. |
| System Location: |
STS Data Center South, Smyrna, TN |
| Backup Procedures: |
Standard STS Data Center back up procedures are in place. Backups are taken nightly and stored on-site until weekly back up is taken to Iron Mountain back up storage facility. |
| Disaster Recovery: |
The State Approved Imaging System application resides at the Data Center and is backed up nightly. Backups are stored off-site weekly. Bronze Level Disaster Recovery is used for State Approved Imaging System. Recovery in a disaster could take between one (1) to three (3) weeks. |
| Data Migration Description: |
The State-Approved Imaging System data resides in an SQL database located at the STS Data Center. If there were a need for migration, it could be done by a DBA and the System Administrator for the State Approved Imaging System. The data is not migrated; it is an insular system. There are no plans to migrate this electronic series. The data remains in a VMWARE server, and may be accessed only by secure computers, and is backed up offsite.
|
| Metadata Description: |
company name, establishment name, FEIN, Individual's name, City and County, Inspector's name, and PEN_FLG(Y/N)
|
