| Worksheet ID: |
2760 |
| Record Location: |
Tennessee Higher Education Commission, Division of Postsecondary State Authorization Secure File Room, Parkway Towers 404 James Robertson Parkway, Suite 1900, Nashville, TN 37243 |
| File Arrangement: |
Alphabetically by closure / withdrawal / and or ye |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1/2009 to Current |
| Annual Accumulation: |
10 MB |
| Current Volume: |
100 MB / 1 cu. ft. |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
12 |
| Past Year: |
243 |
| 2 - 5 Years: |
30 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Monthly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
Paper |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Five (5) years from end of calendar year of date of withdrawal, closure, or year generated. |
| Agency Retention - Years Active: |
0 |
| Agency Retention - Years Inactive: |
5 |
| Records Center Retention Period: |
N/A |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Agency Share Drive |
| IT-ABC Number: |
Strategic Technology Solutions (STS) Data Center S |
| Hardware Description: |
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server |
| Software Description: |
TN State STS Data Center |
| System Location: |
TN State STS Data Center |
| Backup Procedures: |
Data stored on the Shared SQL server is replicated. For the Windows application server, currently, only standard file level backup services are offered. Every STS managed server performs a nightly incremental backup to a disk storage device and is replicated to the other datacenter upon completion. Incremental backups are performed every night of the week and are retained for 30 days at each site. On the last Friday of the calendar month, a full backup is taken of every server and that full backup image is kept on disk for 60 days at both datacenters. The full backup image is also duplicated to tape for long term storage at Iron Mountain for 7 years. The standard backup window for both incremental and full server backups is between 6pm and 6am central time. |
| Disaster Recovery: |
STS preforms nightly backups of servers which includes the current two days of backups for each database. Hard copy Backups are stored off-site weekly. |
| Data Migration Description: |
The data resides in an SQL database located at the Data Center. If there were a need for migration, it could be done by STS database administrators.
|
| Metadata Description: |
File Name, File Type, Date,
|
