| Worksheet ID: |
2759 |
| Record Location: |
404 James Robertson Pkwy, Suite 1100 Nashville 37219 |
| File Arrangement: |
alpha |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1994-current |
| Annual Accumulation: |
~ 50 cu. ft and 5 GB |
| Current Volume: |
~ 506 cu. ft and 500 GB |
| Record Value: |
Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
0 |
| Past Year: |
1 |
| 2 - 5 Years: |
3 |
| Over 5 Years:
|
5 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
The original is stored in the agency. Electronic copies are made and stored on the agency network. |
| Essential Record Media Type: |
Paper |
| Confidential: |
Yes |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
1 |
| Agency Retention - Years Active: |
1 |
| Agency Retention - Years Inactive: |
0 |
| Records Center Retention Period: |
99 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Agency Document Server |
| IT-ABC Number: |
|
| Hardware Description: |
standard server array |
| Software Description: |
Documents are stored in standard adobe, office suite, image, audio, and video formats on agency's document server |
| System Location: |
system is located in the agency office |
| Backup Procedures: |
files are backed up incrementally daily and full back up month. Full procedures are on file with the Post-Conviction Defenders Network Administrator. |
| Disaster Recovery: |
From back up. Full procedures are on file with the Post-Conviction Defenders Network Administrator. |
| Data Migration Description: |
|
| Metadata Description: |
|
