| Worksheet ID: |
2746 |
| Record Location: |
315 Deaderick Street, 8th Floor, UBS Tower, Nashville, TN 37243 |
| File Arrangement: |
Apha by last name |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2008-current |
| Annual Accumulation: |
1/2 cubic foot - paper
10 MG Electronic |
| Current Volume: |
10 cubic feet - paper
283 MG Electronic |
| Record Value: |
Fiscal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
1 |
| Past Year: |
20 |
| 2 - 5 Years: |
15 |
| Over 5 Years:
|
10 |
|
| Data Update Frequency: |
Monthly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Duplicate |
| Essential Record Stored: |
Paper records are stored in file cabinets and essential electronic records are stored on DIDD Shared Drive (H Fiscal Group) |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
HIPAA
45 CFR Part 164 |
| Media Recommendation: |
|
| Media Recommendation Other: |
|
| Agency Retention: |
|
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
HIPAA
45 CFR Part 164 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Shared Network Storage Records are stored in the State of Tennesse Data Centers |
| IT-ABC Number: |
N/A |
| Hardware Description: |
Windows Servers 2012 R2 |
| Software Description: |
MS Applications |
| System Location: |
Nashville Data Center, Capitol Complex Services Center (CCSC), 901 5th Avenue North, Nashville, TN 37243 |
| Backup Procedures: |
Replication across data centers, complete weekly file backup. |
| Disaster Recovery: |
3 months on site, 7 years Stone Mountain |
| Data Migration Description: |
Data is stored as combination of PDF and/or Microsoft Word and Excel Files. Data is periodically backed up by STS. Data may be copied and/or extracted in bulk through standard Windows file. |
| Metadata Description: |
Standard Metadata is captured when uploaded to the file server and is dependent on the file type (PDF, TXT, ETC.) |
