| Worksheet ID: |
2744 |
| Record Location: |
Middle Tennessee Regional Office, 301 Stewarts Ferry Pike, Nashville, TN 37214 |
| File Arrangement: |
apha |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2009 - current |
| Annual Accumulation: |
Less than 1 Gigabyte
Going forward, all records will be maintained electronically; there will be no additional accumulation of paper records. |
| Current Volume: |
Paper: 10 cubic feet
Electronic: approx. 50,000 KB |
| Record Value: |
Administrative |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
0 |
| Past Year: |
0 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
10 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
|
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
DIDD H Drive Personnel Manager folder |
| IT-ABC Number: |
N/A |
| Hardware Description: |
State supported servers located at the North and South Data Centers. |
| Software Description: |
Microsoft Office Suite installed on work stations of DIDD HR Central Office Manager. |
| System Location: |
State-supported servers located at the North and South Data Centers. |
| Backup Procedures: |
Systematic net backup every night at 6 p.m. and incremental backups 7 days a week. This process is managed by the Department of Finance and Administration within their Strategic Technology Solutions (STS) Division. |
| Disaster Recovery: |
Disaster Recovery procedures established by the Department of Finance and Administration under Information Systems Council Policy 9.00. |
| Data Migration Description: |
Daga is stored as a combination of PDF and/or Microsoft Word and Excel Files. Data is periodically backed up by STS. Data may be copied and/or extracted in bulk through standard Windows File Restore Process or by Standard ETL Processes, or files can be copied or moved by and individual user through regular Windows features. |
| Metadata Description: |
Standard metadata is captured when uploaded to the file server and is dependent on the file type (PDF, TXT, etc.). |
