| Worksheet ID: |
2743 |
| Record Location: |
315 Deaderick Street, 8th Floor UBS Tower, Nashville, TN 37243 |
| File Arrangement: |
By property address/location |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2012 to current |
| Annual Accumulation: |
Paper: 0.1 cubic feet
Electronic: 0.002 GB |
| Current Volume: |
Paper: 0.5 cubic feet
Electronic 0.01 GB |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
2 |
| Past Year: |
10 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Yearly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
No |
| Essential Record: |
No |
| Essential Record Stored: |
N/A |
| Essential Record Media Type: |
|
| Confidential: |
Yes |
| Confidential Legal Citation: |
HIPAA Privacy CFR 45 Part 164 |
| Media Recommendation: |
|
| Media Recommendation Other: |
|
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
CFR 45 Part 164 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Shared Network Storage Records are stored on file servers within the State's data center using Storage Area Network (SAN) space. |
| IT-ABC Number: |
N/A |
| Hardware Description: |
Windows Servers 2012 R2 |
| Software Description: |
MS Applications |
| System Location: |
Nashville Data Center Capitol Complex Services Center (CCSC), 901 5th Avenue North, Nashville, TN 37243 |
| Backup Procedures: |
Replication across data centers complete weekly file backup. |
| Disaster Recovery: |
3 months on-site, 7 years Stone Mountain |
| Data Migration Description: |
Data is stored as a combination of PDF and/or Microsoft Word and Excel Files. Data is periodically backed up by STS. Data may be copied and/or extracted in bulk through Standard Windows File Restore Processes, or files can be copied or moved by an individual user through normal Windows features. |
| Metadata Description: |
Standard metadata is captured when uploaded to the file server and is dependent on the file type (PDF, TXT, etc.). |
