| Worksheet ID: |
2739 |
| Record Location: |
Division of Elections
312 Rosa L. Parks Ave
WR Snodgrass Tower, 7th Floor
Nashville, TN 37243 |
| File Arrangement: |
Alphabetically by County |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2015-present. |
| Annual Accumulation: |
Less than 1 cu. ft.; Less than 1 gb. |
| Current Volume: |
1 cu. ft.; 1 gb. |
| Record Value: |
Administrative, Historic, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
5 |
| Past Year: |
0 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Both paper documents and electronic documents are maintained in agency in the Division of Elections. Following the retention period, paper documents are transferred to TSLA for permanent retention. |
| Essential Record Media Type: |
Paper |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
|
| Media Recommendation Other: |
|
| Agency Retention: |
2 years |
| Agency Retention - Years Active: |
2 |
| Agency Retention - Years Inactive: |
0 |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Transfer to TSLA |
| Legal Citation: |
T.C.A. 2-12-104 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Departmental File Server |
| IT-ABC Number: |
|
| Hardware Description: |
Departmental Storage Array; HP SAN/NAS, HP DL Servers |
| Software Description: |
Windows File Server; Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server |
| System Location: |
Elections Division - 312 Rosa L. Parks Ave., 7th Floor |
| Backup Procedures: |
Departmental Storage Backup & Recovery Solution; Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to virtual tape and physical tape). Physical tapes sent off site to Iron Mountain Vault. |
| Disaster Recovery: |
Departmental Storage Backup & Recovery Solution; In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery Servers. |
| Data Migration Description: |
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division. |
| Metadata Description: |
Content subject, date created, format, and content size. |
