| Worksheet ID: |
2738 |
| Record Location: |
Data Center,South; Smyrna,TN |
| File Arrangement: |
Alpha |
| Media Format Generated: |
Both |
| Media Format Stored: |
Electronic: Other |
| Date Range: |
1/1986 - current |
| Annual Accumulation: |
1 Tape per year approximately 1 gig, 15 cubic feet paper |
| Current Volume: |
133 cubic feet paper, 37 gig electronic |
| Record Value: |
Administrative, Historic |
| Audit Requirements: |
Federal |
| Reference Frequency: |
| Current Year per Month: |
20 |
| Past Year: |
25 |
| 2 - 5 Years: |
30 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Center for Disease Control, North American Association of Center Cancer Registries, other state Central Cancer Registries. |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Essential record is the abstracted data garnered from electronic and paper submissions from reporting facilities and practitioners. Database is located at OIR Data Center. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 68-1-1006 Health Insurance Portability and Accessibility Act (HIPPA) |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Permanent |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
TCA 68-1-1003;68-1-1004;68-1-1006 No specific retention period cited in state or federal statute or rule. Retention of Lab Reports are to satisfy CDC program audit expectations for funding of the Tennessee Cancer Registry, and epidemiological research and studies. |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Tennessee Cancer Reporting System |
| IT-ABC Number: |
|
| Hardware Description: |
VMware, OIR Data Center File Server currently resides on DC0419006WF000. Recovery requires a standard server with MS Windows 2003 or greater operating system with 210 gigabytes of available disk space. Database Server Currently resides on DC0419006WF000. Recovery requires a standard file server with Windows 2003 or greater operating system. Database on DC20SDCWB00001. Recovery requires an encrypted SQL Server 2008 with 35.02 gigabytes of available disk space |
| Software Description: |
FILESHARE |
| System Location: |
Data Center, South; Smyrna, TN |
| Backup Procedures: |
Daily, by STS, following STS established policy & procedures. File server and database server backups are performed daily by STS. |
| Disaster Recovery: |
STS network recovery policy & procedures. Non-critical recovery time. Location: Data Center South; Smyrna, TN RTO:>2 weeks PO:24 hours
STS Level: Bronze Most Registry Plus applications are available for download via the internet at: http://www.cdc.gov/cancer/npcr/tools/registryplus/
|
| Data Migration Description: |
DATA MIGRATION TYPICALLY OCCURS EVERY 5-10 YEARS AS ADVANCEMENTS ARE MADE IN TECHNOLOGY. |
| Metadata Description: |
Name, date of event, filename, format, creation time and date, author |
