| Worksheet ID: |
2736 |
| Record Location: |
220 French Landing Drive, Floor 2, Side B, Nashville, TN 37243
|
| File Arrangement: |
Alphabetical |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2015 - Current |
| Annual Accumulation: |
paper - 8.0 cu. ft.
electronic - 8.32GB |
| Current Volume: |
paper - 21.0 cu. ft.
electronic - 21.84 GB |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
60 |
| Past Year: |
300 |
| 2 - 5 Years: |
10 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Attorneys and Governmental Entities (Non-specific, dependent upon specific requestor) |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
220 French Landing Drive, Floor 2, Side B, Nashville, TN 37243 |
| Essential Record Media Type: |
Paper |
| Confidential: |
No |
| Confidential Legal Citation: |
N/A |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Five (5) years |
| Agency Retention - Years Active: |
Three (3) years |
| Agency Retention - Years Inactive: |
Two (2) years |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
None |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
State-Approved Imaging System |
| IT-ABC Number: |
N/A |
| Hardware Description: |
The State-Approved Imaging System application resides in the VMWARE shared environment at STS's Data Center South. The application is accessed via the State approved system. The Desktops all have a State approved Operating System. Surveys - Record Series is stored on a State approved Server. The record series may be accessed via desktop computers safely stored in the Workplace Regulations and Compliance area. The record series is password protected. |
| Software Description: |
The State-Approved Imaging System application resides in the VMWARE shared environment at STS's Data Center South. The application is accessed via the State approved system. The Desktops all have a State approved Operating System. Surveys - Record Series is stored on a State approved Server. The record series may be accessed via desktop computers safely stored in the Workplace Regulations and Compliance area. The record series is password protected. |
| System Location: |
STS Data Center South, Smyrna, TN |
| Backup Procedures: |
Standard STS Data Center back up procedures are in place. Backups are taken nightly and stored at State approved back up storage facilities. |
| Disaster Recovery: |
The State-Approved Imaging System application resides at the STS Data Center and is backed up nightly. Bronze Level Disaster Recovery is used for State-Approved Imaging System. Recovery in a disaster could take between one (1) to three (3) weeks. In the event of a disaster, the data would be retrieved using standard procedures. |
| Data Migration Description: |
The State-Approved Imaging System data resides in an SQL database located at the STS Data Center. If there were a need for migration, it could be done by a DBA and the System Administrator for the State Approved Imaging System. The data is not migrated; it is an insular system. There are no plans to migrate this electronic series. The data remains in a VMWARE server, and may be accessed only by secure computers, and is backed up offsite. |
| Metadata Description: |
The information contains PII information. It consists of business names, locations, insurance information and inspection information. The data is stored on tables containing business name, business location, insurance information and/or inspection information. These tables are updated by the application when a change is made by the Amusement Device Unit to the applicable data. |
