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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11329
Database ID: 2534
Record Series Title: Tennessee Bureau of Investigation Credentialing Files
Record Series Abstract: Record series includes but is not limited to Tennessee Bureau of Investigation issued credentials for commissioned, non-commissioned, retired, and taskforce employees.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Expiration of Director's term or separation of employee, whichever occurs first.
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: This record series is generated as new credentials are issued. Records are maintained in agency organized and filed by employee name. The record series is cut off when an employee separates or a new executive director is appointed whichever comes first, after cut off records will be maintained permanently in agency for legal and record keeping purposes.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2730
Record Location: 901 R.S. Gass Blvd.
File Arrangement: alpha
Media Format Generated: Paper
Media Format Stored: Paper: Other
Date Range: 2009 to current
Annual Accumulation: .125 cubic feet
Current Volume: .5 cubic feet
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 10
Past Year: 128
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: 901 R.S. Gass Blvd., Nashville Tn, 37216
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 0 years
Agency Retention - Years Active: 0
Agency Retention - Years Inactive: 0
Records Center Retention Period: 0
Final Disposition after Retention Expires: Convert to Microfilm
Legal Citation: TCA 38-6-101, TCA 53-11-405
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Cheryl Cain
Job Title: Accreditation Manager
Address 1: 901 R.S. Gass Blvd.
Address 2:
City: Nashville
Zip: 37216
Phone: 6157444032
Email: cheryl.cain@tn.gov
Agency: TN Bureau of Investigation
Agency Head: Director David B. Rausch
Director: Lori Edmunds
Allotment Code: 348.00
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 04-04-2019 No recommended changes.
Tennessee State Libary and Archives: 04-15-2019 No recommended changes.
Comptroller Audit Review: 2019-04-08 We have reviewed RDA 11329 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 04-22-2019 Agency concurs.
RMD Director Recomendations: 04-23-2019 RDA 11329 is a request to create an RDA. The retention period will be permanent. The format will be paper. Recommend approval of request to create RDA 11329.
Signed Form Received: 2019-04-23
PRC Meeting Date: 05-22-2019
PRC Comments: PRC approves RDA 11329
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2534 11329 2019-05-22 Approved