| Worksheet ID: |
2726 |
| Record Location: |
312 Rosa L. Parks Avenue
6th Floor |
| File Arrangement: |
Chronologically and Alphabetically |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1930 - current |
| Annual Accumulation: |
20 MB, 0.31 cu ft. |
| Current Volume: |
615 MB, 7.58 cu ft. |
| Record Value: |
Administrative, Historic, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
10 |
| Past Year: |
5 |
| 2 - 5 Years: |
5 |
| Over 5 Years:
|
5 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Division of Business Services; Tennessee State Library and Archives |
| Essential Record Media Type: |
Paper |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 |
| Agency Retention - Years Active: |
5 |
| Agency Retention - Years Inactive: |
0 |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Transfer to TSLA |
| Legal Citation: |
T.C.A. 8-16-106 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Notary Commissions |
| IT-ABC Number: |
N/A |
| Hardware Description: |
The database and application server are hosted on virtual servers hosted in the State's data centers. |
| Software Description: |
It is built on PHP software. |
| System Location: |
State Data Center North
State Data Center South |
| Backup Procedures: |
The database is backed up to disk and then backed up to tape. The tape is stored off-site. The database log is backed up every five minutes, the database is backed up every hour. |
| Disaster Recovery: |
The database is restored from the most recent known good backup. |
| Data Migration Description: |
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division. |
| Metadata Description: |
Last Name, First Name, Middle Name, Suffix, Prefix, Address 1, Address 2, City, State, Zip, Business Address 1, Business Address 2, Business City, Business State, Business Zip, Application ID, row ID, and Timestamp. |
