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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1654
Database ID: 2515
Record Series Title: EMPLOYMENT, HOUSING, PUBLIC ACCOMMODATION, TITLE VI DISCRIMINATION CASES and COMPLIANCE REVIEWS
Record Series Abstract: Closed discrimination complaint files which contain all evidence gathered through the investigation and its finding. And state agency's Title VI compliance reviews conducted by the commission. Case files includes the assessment of the agency and any findings resulting from the review.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Upon closure of case
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are generated in paper and electronic format. Electronic records are printed and kept with paper records. Records are cut off upon case closure. Closed cases are sent to the State Records Center annually, according to the Federal Fiscal Year in which the cases were closed. Records are retained for five years, then destroyed by state-approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2713
Record Location: Vital Records Control, 1741 Elm Hill Pike, Nashville, TN 37210
File Arrangement: Alphabetical by closure month
Media Format Generated: Both
Media Format Stored: Paper: Sheet
Date Range: 1993 to current for Employment, Housing and Public Accommodation; Title VI 2009 to current
Annual Accumulation: 32 cu ft
Current Volume: 209 cu ft
Record Value: Administrative, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 3
Past Year: 2
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Daily
Information Shared Outside of State: Yes
If Shared, List Agencies: U.S. Equal Employment Opportunity Commission, US Department of Housing and Urban Development and US Department of Justice
Essential Record: Yes - Original
Essential Record Stored: The original essential case file for housing is stored with federal partner, the agency maintains a duplicate. Title VI, Employment and Public Accommodation essential case file the original will be stored with the agency; federal partner receives a duplicate.
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: TCA 10-7-504 HUD 24 CFr Part 14 Section 104.500; EEOC 5 USC 552 Section 1610 TCA Title 4 Chapter 21
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention:
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 5 years
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA Title 4 and Chapter 21
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Sabrina Hooper
Job Title: Deputy Director
Address 1: William Snodgrass Tennessee Tower
Address 2: 312 Rosa L Parks Ave, 23rd Floor
City: Nashville
Zip: 37243
Phone: 6157414940
Email: sabrina.hooper@tn.gov
Agency: TN Human Rights Commission
Agency Head: Beverly L. Watts
Director:
Allotment Code: 31604
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 02-14-2019 No recommended changes
Tennessee State Libary and Archives: 02-26-2019 No recommended changes.
Comptroller Audit Review: 2019-02-20 We have reviewed RDA 1654 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 03-25-2019 Thank you.
RMD Director Recomendations: 03-25-2019 RDA 1654 is a request to revise an RDA. The retention period will remain five years and destroy. The format will remain paper. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1654.
Signed Form Received: 2019-03-25
PRC Meeting Date: 05-22-2019
PRC Comments: PRC approves RDA 1654.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
345 1654 2016-06-22 Approved
2515 1654 2019-05-22 Approved