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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2910
Database ID: 2499
Record Series Title: Retired: ENGINEERING REPORTS/HYDRAULIC CALCULATIONS (Record Series now under RDA 2084).
Record Series Abstract: Contract documents, specifications and hydraulic calculations for Sewage Treatment Plant plans (normally 24" x 36), gravity sewers equal to or greater than 24", pump stations over 1MGD, large scale maps, and inverted siphons.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Files are to be cut off at the end of each Engineer approval which starts construction of project.
Total Retention: 8 Years 0 Months
Retention End Action: Destroy
Disposition Notes: RDA to be retired upon approval of RDA 2084. Files are to be cut off at the end of each engineer approval, paper will be converted to electronic, destroy paper upon verification,maintain electronic record in agency for 8 years;then destroy by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2505
Record Location: 11th Floor, Wm. R. Snodgrass TN Tower
File Arrangement: numerical
Media Format Generated: Paper
Media Format Stored: Paper/Electronic
Date Range: 2007-present
Annual Accumulation: 10 cubic feet, will begin storing documents electronic October 2015
Current Volume: 80 cubic feet, will begin storing documents electronic October 2015
Record Value: Administrative
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 2
Past Year: 1
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: 8 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: 0400-40-02-.08
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: OIR Oracle Network Attached Storage system: ag0319006uf012
IT-ABC Number:
Hardware Description: Sun Storage 7410 NAS
Software Description: 2011.04.24.9.0,1-1.46. Operating System: Solaris 11. No traditional software
System Location: 901 5th Ave. N., Nashville TN 37243
Backup Procedures: 31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshots, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
Disaster Recovery: OIR follows industry standard disaster recovery procedures. Full procedures are available with the Office of Information Resources
Data Migration Description: OIR maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources.
Metadata Description: Standard NTFS metadata for files. Name, Item type, Date created, Date modified, Date Accessed, Size, Attributes, and Owner.
Contact Information
Contact Name: Cordrea Nance
Job Title: Records Officer
Address 1: 10th Floor, TN Tower
Address 2: 312 Rosa L. Parks Ave.
City: Nashville
Zip: 37243
Phone: 615-532-0347
Email: Cordrea.Nance@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Shari Meghreblian
Director: Jenny Dodd
Allotment Code: 327.34
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 10-18-2018 No recommended changes.
Tennessee State Libary and Archives: 10-18-2018 No recommended changes.
Comptroller Audit Review: 2018-10-23 We have reviewed RDA 2910 from an audit standpoint. We concur with the recommendation to retire this RDA provided RDA 2084 is approved.
Agency: 10-24-2018 Thank you.
RMD Director Recomendations: 03-27-2019 RDA 2910 is a request to retire an RDA. The records series will now be covered by RDA 2084, Approved Wastewater Engineering Reports, Wastewater Specifications, Hydraulic Calculations, Plans, and As-Built Drawings, up for revision approval at this same meeting. The retention period under RDA 2084 will be thirty years and destroy. Recommend approval of request to retire RDA 2910 under RDA 2084, provided RDA 2084 revision is approved.
Signed Form Received: 2018-12-12
PRC Meeting Date: 05-22-2019
PRC Comments: PRC approves request to retire RDA 2910.
PRC Action: RDA Retired
RDA History
ID RDA PRC Reviewed PRC Action
1110 2910 2015-10-13 Approved
2494 2910 0000-00-00 Pending
2499 2910 2019-05-22 RDA Retired