Department Home | Records Management Home | RDA List

Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2191
Database ID: 2488
Record Series Title: Safe Dams Engineering Plans and Specifications
Record Series Abstract: Plans, engineering specs, easements, invitation to bid, notice to proceed, photographs, and emergency action plans.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: When river or dam modifications are no longer in service.
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: The files are to be cut off when river or dam modifications are no longer in service. Paper documents will be converted into electronic data. Paper will be destroyed upon verification of electronic records. Electronic records will be maintained in agency permanently.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2494
Record Location: 312 Rosa L. Parks Ave. 3rd & 11th floor
File Arrangement: Numeric by county ID
Media Format Generated: Paper
Media Format Stored: Paper/Electronic
Date Range: 1974-Present
Annual Accumulation: 5 gigabytes
Current Volume: 40 cubic feet, 5 gigabytes
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 30
Past Year: 15
2 - 5 Years: 2
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: Permanent
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Keep as Electronic
Legal Citation: TCA Section 69-11-101 through 125.
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: Enterprise FileNet
IT-ABC Number:
Hardware Description: Windows Server 2012 R2 Data Center Edition / ECM Isilon
Software Description: FileNet P8 5.2
System Location: Primary: Data Center South Secondary: Data Center North
Backup Procedures: Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery: FileNet data is stored until deleted by user or deleted by request from the user. All backups are kept for 7 years. Data is replicated between the two data centers in the event a failover is needed.
Data Migration Description: Real-time replication
Metadata Description: Standard New Technology File System (NFTS) metadata. File name must conform to approved TDEC naming convention. Backup metadata is stored in a clustered Microsoft SQL server.
Contact Information
Contact Name: Cordrea Nance
Job Title: Records Officer
Address 1: William Snodgrass TN Tower 10th floor
Address 2: 312 Rosa L. Parks Ave.
City: Nashville
Zip: 37243
Phone: 615-532-0347
Email: Cordrea.Nance@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Shari Meghreblian
Director: Jenny Dodd
Allotment Code: 327.34
Status
Action Requested: Revision
Comments
  Date Comments
Records Management Division (RMD): 01-10-2019 No recommended changes.
Tennessee State Libary and Archives: 01-11-2019 No recommended changes.
Comptroller Audit Review: 2019-01-15 We have reviewed RDA 2191 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 01-16-2019 Thank you.
RMD Director Recomendations: 03-27-2019 RDA 2191 is a request to revise an RDA. The retention period will remain permanent. The format will be paper/electronic. The Title, Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 2191.
Signed Form Received: 2019-02-27
PRC Meeting Date: 05-22-2019
PRC Comments: PRC approves RDA 2191.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
664 2191 2016-02-25 Approved
2488 2191 2019-05-22 Approved