| Worksheet ID: |
2475 |
| Record Location: |
Department of Commerce and Insurance Davy Crockett Tower, 500 James Robertson Parkway, Nashville, TN 37243 |
| File Arrangement: |
Alpha/Numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2013-Current |
| Annual Accumulation: |
20-25 cubic ft./ 1GB |
| Current Volume: |
70-75 cubic ft./3GB |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
10 |
| Past Year: |
5 |
| 2 - 5 Years: |
2 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
In Agency |
| Essential Record Media Type: |
Paper |
| Confidential: |
Yes |
| Confidential Legal Citation: |
Rule 16(a)(2) of the Tennessee Rules of Criminal Procedure |
| Media Recommendation: |
|
| Media Recommendation Other: |
|
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
1 years |
| Agency Retention - Years Inactive: |
4 year |
| Records Center Retention Period: |
95 years |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TCA 40-2-101 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
BATS |
| IT-ABC Number: |
N/A |
| Hardware Description: |
NTCTSTBATS01 |
| Software Description: |
IIS Web Application |
| System Location: |
Martinsburg, WV |
| Backup Procedures: |
Windows Backup using VSS Copy options (bare metal, system state, C), daily at 10:30pm EST, stored on CIFS share. |
| Disaster Recovery: |
Application server was cloned and setup in AWS. AWS DR application server was setup as a normal application server with regular updates to the OS and the BATS application. Nothing is replicated between the NTC application server and the AWS application server because all data is stored in the SQL DBs (a live mirror between the Prod SQL cluster and the AWS SQL cluster) the servers connect to. The AWS DR application itself is maintained and updated along with the NTC application as needed and has the same IIS roles and settings.
|
| Data Migration Description: |
The data is manually entered in to BATS by the Agency. |
| Metadata Description: |
The images are stored in the database in a binary format |
