| Worksheet ID: |
2473 |
| Record Location: |
DIDD Office of General Counsel, 10th Floor Deaderick Street, Nashville, TN 37243 for up to one year after activity ceases; thereafter, files are maintained in DIDD warehouse storage at 275 Stewarts Ferry Pike, Nashville, TN 37214 |
| File Arrangement: |
Alphabetical for active files, numeric by box numb |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2006 - Current |
| Annual Accumulation: |
3 cu ft.
3 GB |
| Current Volume: |
20 cu ft.
15 GB |
| Record Value: |
Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
10 |
| Past Year: |
0 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 10-7-504(d) and (f); records may also be confidential as attorney-client privileged communications. |
| Media Recommendation: |
|
| Media Recommendation Other: |
|
| Agency Retention: |
5 |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TCA 10-7-504(d) and (f); records may also be confidential as attorney-client privileged communications. |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Shared Network Storage Records are stored in the State of Tennesse Data Centers |
| IT-ABC Number: |
N/A |
| Hardware Description: |
Server - Windows 2012 R2 |
| Software Description: |
Microsoft Office Applications |
| System Location: |
State of TN Data Centers
Capitol Complex Services Center (CCS)
901 5th Avenue North, Nashville, TN 37243 |
| Backup Procedures: |
Replication across Data Centers
Complete Weekly File Backups
Capitol Complex Services Center (CCS)
901 5th Avenue North, Nashville, TN 37243 |
| Disaster Recovery: |
3 months on-site
7 years - Iron Mountain |
| Data Migration Description: |
Data is stored as combination of pdf and/or MS Word and Excel Files. Data is periodically backed up by STS. Data may be copied and/or extracted in bulk through standard Windows File |
| Metadata Description: |
Standard metadata is captured when uploaded tot he file server and is dependent on the file type (PDF, TXT, etc.) |
