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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 1757
Database ID: 2468
Record Series Title: Retired: Presidential Preference Primary Statement of Expenses (Record series now covered under RDA 11212)
Record Series Abstract: Statement of Expenses filed after the holding of the presidential preference primary by each of the 95 counties in Tennessee (SS-3058)
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Files are cut off upon certification of election
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Retired: Maintain records in agency for 5 years, then destroy (Record series now covered under RDA 11212)
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2471
Record Location: Elections 7th Floor Snodgrass Tower Nashville, TN
File Arrangement: Chronologically, by county
Media Format Generated: Paper
Media Format Stored: Paper: Other
Date Range: 2006 - current
Annual Accumulation: 3 cubic feet
Current Volume: 3 cubic feet
Record Value: Administrative, Fiscal, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record:
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention:
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires:
Legal Citation: T.C.A. 2-12-109 (d)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
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Metadata Description:
Contact Information
Contact Name: Amy Gregory
Job Title: Executive Assistance
Address 1: 312 Rosa L. Parks Avenue
Address 2: 7th Floor, William R. Snodgrass Tennessee Tower
City: Nashville
Zip: 37243
Phone: 615-741-7956
Email: Amy.Gregory@tn.gov
Agency: Secretary of State
Agency Head: Tre Hargett
Director: Mark Goins
Allotment Code: 30502
Status
Action Requested: Retire RDA
Comments
  Date Comments
Records Management Division (RMD): 10-03-2018 No recommended changes upon approval of RDA 11212.
Tennessee State Libary and Archives: 10-04-2018 No recommended changes pending approval of RDA 11212.
Comptroller Audit Review: 2018-10-04 We have reviewed RDA 1757 from an audit standpoint. We concur with the recommendation to retire this RDA provided RDA 11212 is approved.
Agency: 10-05-2018 No recommended changes upon approval of RDA 11212.
RMD Director Recomendations: 10-12-2018 RDA 1757 is a request to retire an RDA. The records series will now be covered under RDA 11212, Election Petitions and Reports (Five years and destroy), up for approval at this same meeting. Recommend approval of request to retire RDA 1757 under RDA 11212 provided RDA 11212 is approved.
Signed Form Received: 2018-10-12
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves request to retire RDA 1757.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
395 1757 2013-10-04 Approved
2468 1757 2018-10-30 Approved