| Worksheet ID: |
2462 |
| Record Location: |
TRICOR Central Office, Weiland Workforce Development Center, 6185 Cockrill Bend Circle, Nashville, TN 37209 |
| File Arrangement: |
alphabetically by product type, name, or program |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2015 - current |
| Annual Accumulation: |
3.5 cf and .001gb |
| Current Volume: |
8 cf and .009gb |
| Record Value: |
Administrative |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
10 |
| Past Year: |
10 |
| 2 - 5 Years: |
5 |
| Over 5 Years:
|
3 |
|
| Data Update Frequency: |
Monthly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
none |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
With Director of Sales & Marketing at TRICOR Central Office, Weiland Workforce Development Center, 6185 Cockrill Bend Circle, Nashville, TN 37209 |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
not applicable |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
not applicable |
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
varies |
| Agency Retention - Years Inactive: |
5 |
| Records Center Retention Period: |
none |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
not applicable |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
1. TRICOR Shared Drive F: \\ag03sdcwf00522.net.ads.state.tn.us\Users\AF08_Users\AF08371\1 Product Lines (sixteen folders of document collections) 2. TRICOR Shared Drive H: (\\ag03sdcwf00522.net.ad |
| IT-ABC Number: |
N / A |
| Hardware Description: |
Shared Drives: Hosted, standard virtual machine (VM) STS commodity-type server SharePoint: Hosted, standard virtual machine (VM) STS High Availability Server Platform
|
| Software Description: |
Microsoft Windows Operating System, file sharing authenticated through
Active Directory - Domain 1135, TRICOR: This document set includes files for TRICOR products past, present and future. The files are in a variety of formats predominately MS Word, MS PowerPoint, MS Excel, PDF, PNG and JPG.
SharePoint: Accessible primarily through Internet Explorer, Office 365 and other compatible browsers/software.
|
| System Location: |
Shared Drives: STS South Data Center, Lavergne TN
SharePoint: Microsoft Government Cloud, State of Tennessee on premise hybrid, STS South Data Center, Lavergne TN
|
| Backup Procedures: |
Executed in accordance with the Tier/level services provided by STS managed server team. A Daily backup is made and kept for 30 days and replicated each evening between the data centers. |
| Disaster Recovery: |
STS Block Model Storage IOPS, Gold, Platinum, or Silver Tier (TRICOR has subscriptions to all three but STS billing is not specific to a particular server instance model. |
| Data Migration Description: |
Regular maintenance of operating system security and features upgrade patches managed and performed by STS for all STS-managed agency file servers at the State's South Data Center - Sunday from 3:00am to 6:00am is standard. TRICOR uses the STS standard schedule. |
| Metadata Description: |
Properties: Size, Title, Tags, Comments, Template, Status, Categories, Subject, Hyperlink
Base, Company (TRICOR-State of Tennessee)
Related Dates: Last Modified, Created, Last Printed Related People: Manager, Author, Last Modified By Related Documents: Open File Location, Edit Links to Files
|
