| Worksheet ID: |
2459 |
| Record Location: |
1848 Blue Raider Dr., Murfreesboro, TN 37130 |
| File Arrangement: |
alpha numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1/2009 - Current |
| Annual Accumulation: |
24.89 cu. ft. .47 gigabytes |
| Current Volume: |
224 cu ft. paper 4.42 gigabyte at this time |
| Record Value: |
Administrative, Fiscal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
1 |
| Past Year: |
1 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Stored on contracted vendor servers. Legacy paper records stored on 2nd floor of TN Tower. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
T.C.A. §10-7-504 (a)(1)(A) and (a)(4); T.C.A. §68-11-304; and 45 CFR Parts 160 and 164. |
| Media Recommendation: |
|
| Media Recommendation Other: |
|
| Agency Retention: |
10 |
| Agency Retention - Years Active: |
10 |
| Agency Retention - Years Inactive: |
0 |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
T.C.A. § 68-11-305; and 45 CFR Parts 160 and 164. |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
shspropharmapp.fsa.mtsu.edu |
| IT-ABC Number: |
N/A |
| Hardware Description: |
two Windows Server 2012 R2 virtual machines running on two redundant Dell PowerEdge R620 servers |
| Software Description: |
Kalos, Inc. ProPharm One retail pharmacy software |
| System Location: |
Telecommunications Building data center and Student Health Services (Campus Recreation Building) |
| Backup Procedures: |
We use EMC Networker to back up the system to disk. |
| Disaster Recovery: |
We have two physical Dell PowerEdge R620 servers running Microsoft Hyper-V with replication enabled between the two locations on campus (one server in the Telecommunications data center, one server in the Student Health Services in the Campus Recreation Building). In addition, we back up the system to two EMC Data Domain appliances (one appliance in each data center on campus) via EMC Networker |
| Data Migration Description: |
When upgrading to a new system, we use standard procedures to backup and restore the SQL server database from the old system to the new system. |
| Metadata Description: |
File name, file type, date modified, etc. |
