| Worksheet ID: |
2455 |
| Record Location: |
STS Data Center North/South (A-list/FileNet) |
| File Arrangement: |
Alpha & Numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Electronic: Other |
| Date Range: |
2015- current |
| Annual Accumulation: |
200 GB |
| Current Volume: |
600 GB |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
5000 |
| Past Year: |
5000 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Public, Courts, Law Enforcement, and other state's Driver Motor Vehicle offices. |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Records are stored on FileNet/A-list and backed up by STS |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
T.C.A. 55-25-101 through 55-25-112
The Federal statute is 18 U.S.C. §§ 2721 – 2725, the Driver Privacy Protection Act of 1994
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
|
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
T.C.A. 55-25-101 through 55-25-112
The Federal statute is 18 U.S.C. §§ 2721 – 2725, the Driver Privacy Protection Act of 1994, ACD & CDLIS Requirements |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Alist |
| IT-ABC Number: |
|
| Hardware Description: |
Hardware Description: All hardware for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS). This is a platinum service level. |
| Software Description: |
Alist is the STS supported enterprise system for tracking driver license information. All software for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS). Agency shall use File Types and Formats that are considered High Confidence by STS. |
| System Location: |
The database containing electronic records is kept on servers maintained and supported by STS at State Data Centers. |
| Backup Procedures: |
Backup procedures shall be maintained in accordance with Current STS Data Center Operations policy. |
| Disaster Recovery: |
Disaster Recovery procedures shall be maintained in accordance with Current STS Data Center Operations policy. |
| Data Migration Description: |
STS maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with STS. |
| Metadata Description: |
File Type: PDF and TIP Images, Date Created, File Size, and Title. |
