| Worksheet ID: |
2453 |
| Record Location: |
Records Officer maintains list of locations |
| File Arrangement: |
Alpha |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2002 - present |
| Annual Accumulation: |
10 cubic feet/ 1mb |
| Current Volume: |
65 cubic feet/ 15.5mb |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
25 |
| Past Year: |
0 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Other law enforcement agencies |
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
Yes |
| Confidential Legal Citation: |
T.C.A. 10-7-504(a)(2)(A)and (B) |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Red Barn - Ag Crime Tracking |
| IT-ABC Number: |
91950 |
| Hardware Description: |
The Red Barn - Ag Crime Tracking system is stored within the Tier 3 data center owned by the State and is accessible by state owned computers (encrypted) over a secure, encrypted network. The system is hosted on Web App Server and SQL Server platforms, both secured by security certificates, and uses the state's intranet (behind the firewall) network. Secure access is imposed by VPN for those outside the state network. Access is administered by F&A-STS using Active Directory. |
| Software Description: |
Red Barn - Ag Crime Tracking system is a data management system utilized by the Agriculture Crime unit for collecting investigative reports and details of agriculture related crimes that may lead to criminal prosecution. The application is an in-house developed.NET application using SQL server as the database. |
| System Location: |
The code is located on 2 servers located at the State’s data center. |
| Backup Procedures: |
Data is stored within a shared SQL environment and therefore replicated. Servers are backed up according to State data center procedures. |
| Disaster Recovery: |
Tier 2: Servers recovered and available within 16 hours after Tier 3 recovery, with <60 minutes data loss from repurposed servers. |
| Data Migration Description: |
An authorized user would have to login to the State network with valid credentials. Next they would have to login to the Red Barn application utilizing another login ID and password. Access to the Agriculture Crime screens and data is only available to those with approved authorization. Access occurs over a secure browser connection (https).
All of the authorized users to this data have encrypted computers from which to generate the secure VPN connection and browser session.
|
| Metadata Description: |
Cases - 727
Non Case - 460 |
