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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11300
Database ID: 2447
Record Series Title: Agriculture Referendums
Record Series Abstract: Records include, but not limited to Tennessee affidavit referendum and ballot for corn, beef, pork, eggs or other agricultural commodities.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are generated and stored in paper. When affidavit is completed and ballot is voted on and passed a board is appointed and documents will fall under SW06 Boards and Commissions. If ballot is not passed a board is not appointed, records will be stored for 5 years under this RDA and destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2448
Record Location: 440 Hogan Rd. Nashville
File Arrangement: By County
Media Format Generated: Paper
Media Format Stored: Paper: Other
Date Range: 2012 - current
Annual Accumulation: 5 cu ft.
Current Volume: 2 cu ft.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 1
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: T.C.A 43-29-101
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Eileen Beard
Job Title: Administrative Assistant
Address 1: Box 40627
Address 2:
City: Nashville
Zip: 37204
Phone: 6158375103
Email: eileen.beard@tn.gov
Agency: Dept. of Agriculture
Agency Head: Jai Templeton
Director: Larry Maxwell
Allotment Code: 32501
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-13-2018 No recommended changes.
Tennessee State Libary and Archives: 09-20-2018 No recommended changes.
Comptroller Audit Review: 2018-09-13 We have reviewed RDA ID 2447 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-10-2018 Ok as is.
RMD Director Recomendations: 10-12-2018 RDA 11300 is a request to create an RDA. The retention period will be five years and destroy. The format will be paper. Recommend approval of request to create RDA 11300.
Signed Form Received: 2018-10-11
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves RDA 11300.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2447 11300 2018-10-30 Approved