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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11296
Database ID: 2433
Record Series Title: Library Services and Construction Act (LSCA) Historical Grant Files
Record Series Abstract: Files from the LSCA program, 1962-1995, that provided federal funds for the construction of new public library buildings in Tennessee. Funds were managed by State Library & Archives, which also coordinated efforts of local government, local library boards, and local architects and contractors. Includes application forms, contracts with subgrantees, building program information, correspondence, and floor plans.
Record Series Active: No
Cut Off at End of: Other
If Other, Explain: end of program.
Total Retention: 20 Years 0 Months
Retention End Action: Permanent
Disposition Notes: Records will be kept in original paper form permanently at TSLA. The records retained under this RDA represent selected files deemed of historical value.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2433
Record Location: Tennessee State Library and Archives, 403 7th Ave. N., Nashville, TN 37243
File Arrangement: By project designation
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1962-ca. 1998
Annual Accumulation: None.
Current Volume: 13 cubic feet
Record Value: Historic
Audit Requirements: State
Reference Frequency:
Current Year per Month: 1
Past Year: 1
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Institute of Museum and Library Services (IMLS)
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention:
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Transfer to TSLA
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Cathi Carmack
Job Title: Director, Archival Technical Services Section
Address 1: Tennessee State Library & Archives
Address 2: 403 7th Ave. N.
City: Nashville
Zip: 37243
Phone: 615-253-3468
Email: Cathi.Carmack@tn.gov
Agency: Secretary of State
Agency Head: Tre Hargett
Director: Chuck Sherrill
Allotment Code: 30504
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 07-26-2018 No recommended changes.
Tennessee State Libary and Archives: 07-26-2018 No recommended changes.
Comptroller Audit Review: 2018-07-30 We have reviewed RDA 11296 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-22-2018 No recommended changes.
RMD Director Recomendations: 09-13-2018 RDA 11296 is a request to create an RDA. The retention period will be twenty years and then permanent. The format will be paper. Recommend approval of request to create RDA 11296.
Signed Form Received: 2018-09-12
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves RDA 11296.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2433 11296 2018-10-30 Approved