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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11294
Database ID: 2416
Record Series Title: Litigation and Administrative Proceedings
Record Series Abstract: Records include but not limited to: litigation files, contested case and declaratory order proceedings under the Uniform Administrative Proceedings Act; contractor suspensions debarment actions; contractor prequalification proceedings; Disadvantage Business Enterprise Proceedings; any other administrative proceedings.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: These files will remain open until the case is fully adjudicated and judicial review has been held and administrative hearings or proceedings have been concluded.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: These files are all paper, stored in file cabinets, are all confidential and will be kept until case is fully adjudicated. Records are kept for remainder of retention and then destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2416
Record Location: Suite 300, James K. Polk Bldg., 505 Deaderick St.
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2000-current
Annual Accumulation: 3 cu ft.
Current Volume: 90 cu ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 50
Past Year: 100
2 - 5 Years: 100
Over 5 Years: 100
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Duplicate
Essential Record Stored: Suite 300 , James K. Polk Building / Richards and Richards
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: 10-7-504
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 5
Agency Retention - Years Inactive: 0
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: N/A
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shene Tolliver
Job Title: Records Coordinator/Administrative Assistant
Address 1: Suite 300, James K. Polk Building.
Address 2: Deaderick St
City: Nashville
Zip: 37243
Phone: 615-741-2941
Email: Shene.tolliver@tn.gov
Agency: Dept. of Transportation
Agency Head: Clay Bright
Director: John Reinbold
Allotment Code: 401.10
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-24-2018 No recommended changes.
Tennessee State Libary and Archives: 05-29-2018 No recommended changes.
Comptroller Audit Review: 2018-05-24 We have reviewed RDA 11294 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-05-2018 TDOT is ready proceed in finalizing this RDA.
RMD Director Recomendations: 10-03-2018 RDA 11294 is a request to create an RDA. The retention period is five years and destroy. The format will be paper. Recommend approval of request to create RDA 11294.
Signed Form Received: 2018-10-03
PRC Meeting Date: 10-30-2018
PRC Comments: PRC approves RDA 11294.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
2416 11294 2018-10-30 Approved
2630 11294 0000-00-00 Pending