| Worksheet ID: |
236 |
| Record Location: |
Andrew Jackson Building, 14th floor |
| File Arrangement: |
alpha numeric |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
|
| Annual Accumulation: |
500 Megabyte electronic |
| Current Volume: |
400 Megabyte electronic; 101 cubic feet paper |
| Record Value: |
Administrative, Fiscal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
15 |
| Past Year: |
0 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Monthly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
maintained in an agency database |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 4-4-125 (Dissemination of social security numbers), TCA 10-7-504 (Confidential records -- exceptions) |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
10 years |
| Agency Retention - Years Active: |
10 years |
| Agency Retention - Years Inactive: |
0 years |
| Records Center Retention Period: |
N/A after July 2014 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
N/A |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Concord/FileNet |
| IT-ABC Number: |
|
| Hardware Description: |
The Concord system is a .Net application with various subsystems and databases. The systems are running on Windows 2008, R2 servers (virtual) in the VMware environment at OIR Datacenter South.
The database(s) is / are running Microsoft SQL Server 2008, R2 on physical ProLiant DL 380 servers with the OS being Windows 2008 R2.
Utility database(s) is / are running on Microsoft SQL Server 2008, R2 on Windows 2008, R2 servers (virtual) in the VMware environment at OIR.
|
| Software Description: |
The database(s) is / are running Microsoft SQL Server 2008, R2 on physical ProLiant DL 380 servers with the OS being Windows 2008 R2. |
| System Location: |
The Concord systems are located at OIR Data Center South. |
| Backup Procedures: |
Full system backup exists at Treasury's DR site at Peak 10. |
| Disaster Recovery: |
Detailed DR procedures for the Concord system are located in the Treasury Recovery Planner. The DR recovery procedure is a prioritized process of enabling critical and essential applications first and then continuing through the priority list to less significant applications. Disaster Recovery begins with the utilization of the Treasury's Peak 10 site for both operations and data. If both OIR’s South Data Center and Treasury's Peak 10 are out of operation, new operations will begin by acquiring appropriate hardware and software from a third party supplier, and restoring data from the offline tape backups stored with the current vendor: Iron Mountain Incorporated. |
| Data Migration Description: |
Data Migration will occur when support for the existing file format moves from Current to Twilight or Obsolete, or when software or hardware systems changes require the movement of RDA electronic data from a specified format to a different file format. Annual reviews will be conducted by the Treasury Records Officer and the Treasury IT Staff. In the event of system upgrade or replacements, plans will be created and executed to migrate all data and documents to the new platform. |
| Metadata Description: |
Records document employer and employee contributions to the Tennessee Consolidated Retirement System (TCRS) for state and local government employees. Records also contain detailed employee salary information. This is a dynamic SQL Database, and the data resides in an SQL .dbf format. Location: South Data Center, located in Smyrna |
