| Worksheet ID: |
2359 |
| Record Location: |
500 James Robertson Parkway, 11th Floor, Davy Crockett Tower, Nashville, TN 37243 |
| File Arrangement: |
Numerical |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2001- Current |
| Annual Accumulation: |
9 cubic feet, 5 MB |
| Current Volume: |
20 cubic feet, 15MB |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
15 |
| Past Year: |
5 |
| 2 - 5 Years: |
2 |
| Over 5 Years:
|
1 |
|
| Data Update Frequency: |
Monthly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 10-7-504(a)(1), TCA 56-32-132 & 135, TCA 71-5-142, and 45 CFR Parts 160 & 164 HIPAA).
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
1 Years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
1 |
| Records Center Retention Period: |
5 Years |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TCA 10-7-504(a)(1), TCA 56-32-132 & 135, TCA 71-5-142, and 45 CFR Parts 160 & 164 (HIPAA). TennCare Contractor Risk Agreement Sections A.2.30 & E. 29 (or Sections A.127 and Attachment B of the TennCare Dental Benefits Management Contract) consider response to such complaint as an “On Request Report” that regulated entities must provide to avoid assessment of liquidated damages. These records are evidence of statutory and contractual compliance. |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
AbacusLaw Cloud |
| IT-ABC Number: |
|
| Hardware Description: |
The data is stored on a VM cloud environment. |
| Software Description: |
The data is stored on a VM cloud environment. |
| System Location: |
Las Vegas, Nevada |
| Backup Procedures: |
A snap-shot is taken nightly that includes the Abacus application and data |
| Disaster Recovery: |
Restore from most recent good snap-shot. |
| Data Migration Description: |
The data was copied from the state shared drive to an encrypted external drive and then shipped to the vendor to have the data loaded in the cloud environment.
|
| Metadata Description: |
The data collect is Outlook.msg and Adobe PDF files located on the application server.
|
