| Worksheet ID: |
2356 |
| Record Location: |
Ellington Agricultural Center Bruer Building and Data Center North |
| File Arrangement: |
by county and federal property number |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1972 - Current |
| Annual Accumulation: |
3 cu. ft., 10 gb |
| Current Volume: |
10 cu. ft., 100 gb |
| Record Value: |
Administrative |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
200 |
| Past Year: |
2400 |
| 2 - 5 Years: |
6000 |
| Over 5 Years:
|
10000 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
US Forest Services
General Services Administration (GSA)
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Ellington Agricultural Center Bruer Building also stored in district offices (Records Officer has the list of offices) |
| Essential Record Media Type: |
Paper |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
7 |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
be1019221wb001 – Forestry Shared Drive (O: J: N:) |
| IT-ABC Number: |
none |
| Hardware Description: |
HP ProLiant DL380 |
| Software Description: |
Windows 2012 |
| System Location: |
Ellington Agricultural Center, Porter Building |
| Backup Procedures: |
Backup is conducted every day, differential backups are sent to a USB drive in the Holeman Bldg. and a USB drive in the Bruer Bldg. for daily backups. Differential backups are sent daily to the State’s Isilon NAS commsmb.nas01.tn.gov, which has last 30 day of Full Backups. |
| Disaster Recovery: |
A previous days Full Backup would be pulled from one of the USB Drives. Up to 30 days of data would be pulled from the State’s Isilon NAS. Anything older than 30 days would have to be requested to STS to pull from the State’s isilon NAS. |
| Data Migration Description: |
Agriculture IT maintains and migrates data according to the system updates, upgrades and replacements. Full procedures are available with the IT Section. |
| Metadata Description: |
Content, Subject, Date Created, Format and Content Size |
